Rules and Regulations for Written Interim Examinations
The Examination Boards are responsible for adopting the rules and regulations for written interim examinations. They publish the rules in the Rules and Regulations as part of the "Teaching and Examination Regulations (Onderwijs- en Examenregeling-OER). To ensure that all interim examinations of EUR are administered uniformly, the Examination Boards have entered into general agreements about these rules and regulations. They are given below.
1. General provisions about conduct during written interim examinations
1.1 The Examination Boards have appointed invigilators who will be responsible for maintaining order during the written interim examinations. Lecturers may also act as invigilators. A chief invigilator will be present in the M Hall during written interim examinations. The chief invigilator coordinates the course of events during written interim examinations.
1.2 At the start of interim examinations, at least one examiner (lecturer) will be present in one of the halls where written interim examinations are administered, or can be immediately reached by the chief invigilator.
1.3 Students who take interim examinations are required to follow the instructions of the invigilators. In the event that the instructions of the invigilators are not followed, the invigilator in question will compile a written report of this. The Examination Board will then decide concerning any sanctions.
1.4 In cases where there is a good storage system for the personal belongings of examinees outside the room where the interim examinations are administered, coats and bags may not be taken into the interim examination hall. In other cases, coats should be hung over the chairs. Bags should be closed and out of reach.
1.5 The interim examination hall should be quiet prior to, during and also after the interim examinations. All types of communication are prohibited during interim examinations, except with the invigilators and lecturers.
2. Provisions concerning registration for written interim examinations
2.1 Only students who register for written interim examinations on time may take part in said examinations. Exceptions will be made for students who have received written permission from the Examination Board still to have their names placed on the list of participants.
2.2 Registration for all written interim examinations is possible during the registration period via Osiris Student. The registration period for (most of) all programmes *starts 35 days* before the written exam and *expires seven days* before the exam. Students who cannot register via Osiris Online should contact the Erasmus Student Service centre (ESSC) in the hall of the E-Building.
2.3 After the expiry of the regular registration period, it will still be possible to register with the ESSC up to the penultimate week day prior to the interim examination. The fee for late registration is € 13.50 per interim examination. Preferably, students should show proof of payment when they report to take their interim examinations, so that they can show this to the invigilator, if their names do not appear on the list of participants due to late registration.
2.4 If a student nevertheless takes part while being in violation of any of the foregoing clauses of this article, the result will be invalid, unless the Examination Board decides otherwise.
3. Provisions concerning entering and leaving the hall where interim examinations are being administered
3.1 Written interim examinations will be administered in various halls and rooms in the Woudestein complex of EUR. The normal interim examination venue is the M Hall on the ground floor of the M Building. On the day that interim examinations are administered, monitors at the entrance to the M Building and elsewhere will show the exact location and any changes. This information will be available from 21.30 hours and, in any case, will be posted before the morning interim examinations of the next day at the SIN-channen "Tentamenlocaties".
3.2 Students with dyslexia and certain other types of functional disabilities will take their interim examinations in another hall. For this purpose, they should receive permission from the examining board of their programme before the end of the registration period. In this hall, the written interim examinations will commence 30 minutes earlier than in the other halls.
3.3 In order to ensure a peaceful, orderly process, participants should report to the interim examination room on time and take their seats. The M Hall is divided into blocks. Each block seats a maximum of 47 students. The blocks are arranged in advance according to student numbers. Signs will be posted showing the first and last number of each block.
3.4 Students may start taking the interim examinations up to 15 minutes after the official commencement time. They may not do so after this period expires, unless a chief invigilator gives permission to take part in the interim examinations after the 15-minute extension, because of demonstrable traffic delays. No appeals will be allowed against decisions not to allow the interim examinations to be taken because of late arrival.
3.5 Examinees may not leave an interim examination hall earlier than one hour after commencement. Students who turn in their interim examinations early to the invigilator must make sure that they do not disturb other students still taking the exams.
3.6 The completion time of the interim examinations is the final deadline for turning in the interim examination answers. All forms to be turned in should include the student number written in ink, the name and signature when it is handed to the invigilator. In the last fifteen minutes of an exam, students are not allowed to get up and leave the room. When time is up, the invigilator will collect the exams.
3.7 It is not allowed to take the exam questions with you after the exam unless it is mentioned otherwise on the cover page.
4. Specific provisions about order during interim examinations
4.1 Examinees may only have the following items on their desks: a valid proof of identity (see article 4, paragraph 2), stationery, food and drink for personal consumption and, if available, proof of registration. For several interim examinations a simple or graphic calculator or use of specific sources will be permitted. The lecturer should announce this in advance and it should be mentioned on the covering page of the interim examination. Students should not make notes on source materials permitted for interim examinations. Examinees may borrow devices or other permitted sources from other examinees, provided the transfers take place prior to the start of the interim examination. If they contain any information that would enable a student to cheat, both the owner and the borrower will be held responsible.
4.2 All examinees are required to provide proof of identity by showing at least one of the following identity papers: the student card of the university, a driving license, an ID card, passport or valid OV (public transport) card with photo. Taking part in interim examinations will not be allowed if none of these identity cards can be shown to the invigilator.
4.3 During interim examinations, examinees may only use paper issued by the university. The use of personal paper is not permitted.
4.4 In cases where there is a sound storage system for the personal belongings of examinees, they are not allowed to take mobile telephones into the interim examination room. In other cases, mobile telephones must be turned off inside the examination room. Moreover, telephones must remain out of reach during the entire interim examination. Use of mobile phones or other electronic communication devices at or during written interim examinations is prohibited. Violations will be regarded as cheating.
4.5 During the first hour and the last 30 minutes of an interim examination, examinees will not be allowed to go to the toilet, except in very exceptional (medical) circumstances. In such cases, they should report this in advance to the lecturer or invigilator. Students are allowed one sanitary visit per person, per block, during an interim examination; permission will only be granted to one person at a time per block. Sanitary visits should be reported to the invigilator, whose instructions they are required to follow.
4.6 Before, during and after an interim examination, the invigilators are responsible for maintaining order in their blocks. If a lecturer assumes the duties of an invigilator, the lecturer shall assume the role of an invigilator. In cases of cheating, the invigilator will fill in a cheating form and will stamp the interim examination answers with the words ‘own risk’. The student or students concerned may continue taking the interim examination.
5 Provisions concerning cheating and misconduct and resulting sanctions
Cheating is understood to mean the actions or inactions of a student whereby it is (or has become) impossible for the examiner/Examination Board to form a proper judgement about the student’s acquired knowledge, insights and skills, or about the knowledge, insights and skills of fellow students. The handling of -- and actions taken with regard to -- cheating are communicated in written at the the examination board. Policy for this will be adopted by each programme. Information on cheating can be found in the Rules and Regulations of the programme concerned.