Registration at City Hall/Municipality
If you will be living in the Netherlands for more than 4 months you are obliged to register at the City Hall in the town in which you are living. After registration, you will receive your citizen service number (BSN-number).
Pay attention to the fact that if your room is a sublet, there is a chance you may not use the address to register at City Hall.
Registration process
All international students must register at the City Hall in the town where they will live during their study at Erasmus University Rotterdam. You need to make an appointment in advance. We advise you to schedule an appointment through our online calendar.
How to make an appointment for registration.
*If you will be living somewhere other than Rotterdam, you should contact your local City Hall for information about arranging your registration.
Non-EU/EEA students must make sure to pick up their Dutch residence permit at the IND desk at the city hall, prior to registering at the city hall. It is only possible to collect your residence permit after you received a message from EUR Immigration Desk that your permit is ready. We advise you to wait with scheduling an appointment for registration at the City Hall until you receive this message.
After you submit your completed registration form and all required documents to the City Hall, you will receive a letter from the City Hall with your BSN-number within two weeks. This letter will be sent to your Dutch address by postal mail.
If you change your address, you have to inform the city hall.
Required documents
Important: it is not possible to register without any of the following documents, so make sure to bring them all with you to the City Hall!
The following documents are required to complete your registration:
- A fully completed registration form (download form)
- Valid passport or valid identity card
- A rental contract and a tenancy agreement (download tenancy agreement) or declaration by the main occupant (‘verklaring van inwoning’ - download declaration) or a housing permit for those who do not live in accommodation provided by Stadswonen.
- Your Dutch residence permit (non-EU/EEA students only)
- Original birth certificate (authenticated or with apostille) - can be delivered at a later date. This must not be a copy and must not be older than six months. The certificate must be in Dutch, English, French or German. If not, you will also need to provide an official translation. It is easier to arrange this before your arrival in the Netherlands. In addition, legislation stamps may be required from the government of the country, which issues the birth certificate to confirm that the document is genuine. In order to confirm what legislation you are required to have, you must contact the Dutch Embassy or Consulate in your own country (see the website of the Ministry of Foreign Affairs for details of your local Embassy or Consulate). This should be done as soon as possible because the legislation process can sometimes take a number of months.
Students from the Netherlands Antilles or Aruba have to show a proof of their deregistration from the Municipal Personal Records Database.
Change your address in Studielink
After registration at City Hall, you also need to change your postal address in Studielink. Your home address in Studielink will automatically be updated after your registration at City Hall.
Exchange students should notify their contact person at the faculty about their change in address.
More information
For more information go to: http://www.rotterdam.nl
Questions
For NON-EU students: In case you have questions about registration at city hall, you can contact us at visa@eur.nl.
For EU/EER students: In case you have questions about registering at the city hall, you can contact us at admissions.office@oos.eur.nl.
