Frequently Asked Questions about the University Council
How does the University Council work? And what rights does the Council have? You can find the answers to the most asked questions about the University Council below. Is your question not not amongst these FAQ's? Contact the University Council by sending them an email.
The University Council is the central participatory body of Erasmus University Rotterdam. We are responsible for the central policy and decision making process of this university. This means that we are responsible for projects or topics that are relevant for the whole university.
The University Council represents the students and employees of Erasmus University Rotterdam at a central level. The University Council functions as a mouthpiece for all students and employees of EUR and holds regular meetings with the Executive Board on the policy in the area of education, research and personnel, administrative and infrastructural matters. Examples of topics that are discussed in the University Council among others are the EUR strategy, facilities on campus, intake restrictions and the budget of the EUR.
Every four to six weeks, the University Council has a plenary meeting (the 'University Council meeting') and subsequently a meeting with the Executive Board (the 'consultation meeting'). All members of the Council are present at these meetings. In these consultation meetings, we provide advice to the Executive Board about certain topics and approve, reject or initiate policies or ideas. This is all in the best interest of students and staff.
The University Council members prepare themselves for these consultation meetings in the committee meetings. During these committee meetings the members of that committee ask critical questions to the person responsible for the policy or idea (policy advisors) that we need to give our consent or advice to. Based on the answers to these questions and additional documents about the policy or idea, we form an opinion and inform the Executive Board about this during the consultation meetings.
- Community, Research & Education (CRE) committee
The CRE committee discusses subjects about education, research and the EUR community (e.g. institutional tuition fees, academic integrity, EUR strategy and intake restrictions study programs). This committee consists of six student members and six staff members from the University Council. This way we make sure that we have a diverse group of people and therefore a diverse group of opinions.
- Personnel, Facilities & Organization (PFO) committee
The PFO committee discusses subjects about personnel, management and infrastructure (e.g. diversity, renovation of the campus, catering, plans for reorganization and facilities on campus). This committee also consists of six student members and six staff members.
- Financial Affairs (FIN) committee
The FIN committee consults, on behalf of the University Council, the EUR financial department on financial housekeeping. Topics that are discussed in this committee are the budget of the EUR, the allocation model of the budget and the annual report.
This committee consists of 3 or 4 student members and 3 staff members.
- Internal and External Affairs (IEA) committee
The IEA committee is responsible for the communication and marketing by the University Council to the university’s community and for organizing activities of the University Council, like information stands or trainings.
This committee consists mostly of student members and at least one staff member from the University Council.
- Confidentiality Committee (CC) committee
The CC committee only meets when there is a specific reason for this. This committee has the task to advise the University Council on the appointment of members of the Executive Board, other matters concerning the appointment of people (for example the appointment of the chair of the University Council) and for example inactive members or other matters of a personal nature.
The meetings of the CC committee are not public, unlike the other committees. The CC committee consists of two staff members, two student members, the chairman of the University Council and the clerk.
The Presidium is in charge of the agenda composition of the CRE, PFO and FIN committee and is the daily management of the council. The Presidium consists of the clerk and the chairmen of the student body (student), the employee body (employee), the CRE committee (student), the PFO committee (employee) and the University Council itself (student or employee).
- Community, Research & Education (CRE) committee
The University Council has four rights.
Right of consent
Before a decision is taken, the Executive Board must request the University Council’s consent on: the EUR strategic plan, the institutional plan, the main elements of the budget, the structure of the quality assurance system, the Student Charter, the administrative and management regulations, the health, safety and welfare regulations, the University Council regulations and the profiling fund.
The University Council will assess the proposed decision of the Executive Board and determine whether the interests of employees and students are not harmed as a result of this decision.
Right of advice
For many topics the Executive Board must submit proposals to the University Council to obtain their advice on specific decisions. This can mean that the Council advises to make some changes to the proposed plans (or parts of the plan). The Executive Board is not required to follow this advice, but can only issue a definite decision when the University Council has issued its advice on this decision. It is therefore important for the Council to convince the Executive Board using persuasive arguments that modification of the plans shall lead to better outcomes for the university.
Right of information
The University Council has the right to all information that is required to carry out its work. The Council can therefore request information on practically any topic from the Executive Board.
Right of initiative
The University Council has the right to make proposals of ideas to the Executive Board. For example, in academic year 2018-2019 the election system for the students was changed from a decentral to a central electoral system. This was an idea that was proposed by the University Council itself.
The University Council consists of in total 24 members out of which 12 are student members and 12 are staff members. Besides that, the University Council has a chairman and a clerk.
The student body consists of all students of the University Council and the employee body consists of all staff members of the Council.
The 24 members of the University Council are determined by an election system that starts in April/May. Students are elected for one year in the Council, whereas staff members are elected for two years.