Erasmus University Rotterdam

Required documents

The following documents are required to complete your registration at City Hall at the One Stop Shop. Make sure to read the information carefully, since the City Hall is not able to help you otherwise. You will receive a Dutch citizen service number (BSN) a few weeks after registering at the City Hall at your new home address in Rotterdam.

    • Original and a hard copy of your valid passport or identity card;
    • Completed and undersigned registration form from City Hall;
    • Original and a hard copy of a filled in and undersigned (can be a digital signature as well) tenancy agreement or rental contract (provided by your landlord);
    • Only in case you are subrenting: the original and a hard copy of a filled in and undersigned (can be a digital signature as well) declaration by the main occupant + a copy of his/her ID/Passport;

    • Original and a hard copy of your valid passport;
    • Completed and undersigned registration form from City Hall;
    • Original and a hard copy of a filled in and undersigned (can be a digital signature as well) tenancy agreement or rental contract (provided by your landlord);
    • Only in case you are subrenting: the original and a hard copy of a filled in and undersigned (can be a digital signature as well) declaration by the main occupant + a copy of his/her ID/Passport;
    • Original and a hard copy of your Dutch residence permit and/or the entry visa sticker in your passport;
    • If you are allowed to travel to the Netherlands without an entry sticker in your passport and your Dutch residence permit cannot be picked up yet, you can print the IND approval letter we sent you in Osiris, and bring a hard copy of that to the One Stop Shop instead.

    • Original and a hard copy of your valid passport or identity card;
    • Completed and undersigned registration form from City Hall;
    • Original and a hard copy of a filled in and undersigned (can be a digital signature as well) tenancy agreement or rental contract (provided by your landlord);
    • Only in case you are subrenting: the original and a hard copy of a filled in and undersigned (can be a digital signature as well) declaration by the main occupant;
    • Proof of deregistration from the Municipal Personal Records Database.

  • Some postal zones in Rotterdam require you to submit a permit of residence for municipal registration, also known as HVV. Moreover, note that since March 2019 a municipal law authorizes the municipality to request a police clearance if you wish to rent in certain streets. Unfortunately, the One Stop Shops do not allow for registration with HVV. However, the Erasmus University facilitates a special registration session with HVV documentation for Erasmus students at the City Hall. 

    These will take place on:

    • 3 September 2019;
    • 13 September 2019 ;
    • 4 October 2019

    From 13.00 -16.00 @ City Hall Rotterdam

    If you want to know whether your live in a street or neighbourhood that requires additional documentation, do the postal code check.

    During your City Hall visit, your police clearance and BSN number will be issued. However, make sure to bring all before mentioned required documents to your appointment, plus:

    -The filled out HVV forms (part 1 and part 2);

    -A statement of admission/enrolment from your University.

    Without these, you won’t get registered!

    To register for an HVV appointment at City Hall, make an appointment for Registration City Hall HVV at the orientation page. If you cannot sign up for City Hall registration with HVV yet, this means the event will take place over three months from now causing the registration to be still closed. Please keep an eye on our Facebook page for updates.