Academic integrity and Ethics Review Board
Erasmus University Rotterdam has an integrity code since 2002.
ESHCC Ethics Review Board
The Ethics Review Board considers ethical questions connected with the specific nature of prospective research. The Board assesses proposals submitted by ESHCC researchers in the domains of Social Sciences and the Humanities. The Ethics Review Board is not responsible for checking on compliance with what has been agreed upon in the Ethics Review Procedure by way of the consent letter, except, in particular cases, for externally funded research.
Please note, the ESHCC Ethics Review Board discourages (Re)MA-students to do research with vulnerable people. If they, after careful consideration, still want to do this type of research, they have to ask for consent of the Ethics Review Board following the same procedure as ESHCC researchers. We ask the supervisor to check the forms before they are submitted. The Ethics Review Board communicates with the supervisor.
The following people have a seat on the Board:
- Henry Chow, MSc (Arts & Culture Studies)
- Dr Lénia Marques (Arts & Culture Studies)
- Dr Sanne Opree (Media & Communication)
- Dr Jason Pridmore (Media & Communication)
- Laurie Slegtenhorst, MA (History)
- Dr Daniel Trottier (substitute Jason Pridmore, Media & Communication)
- Dr Karin Willemse (History)
Linda Jansen, MA (Faculty Office) is secretary of the Board.
How to submit your application
Please submit the following documents (versions June 2018) to Linda Jansen. You can download the templates below.
- Checklist Ethics Review (questionnaire) - mandatory for all ESHCC researchers
- Data Management plan – mandatory for all ESHCC researchers
- Informed consent form - there is an ESHCC template available, which you can download below
Until September 2018, applicatons can be submitted continuously.
As of September 2018, the ESHCC Ethics Review Board will work with submission dates:
- The first of each month, or when the first of the month falls in a weekend, the Monday after this weekend.
- No Submissions will be reviewed in July and August*.
* If you need an application checked in this period, please inform the Board well in advance, so a solution can be sought.
- Within two weeks after submission, the reviewers respond to the applications;
- The applicants is expected to respond to the advice within one week.
- The results will be communicated to the applicant in the week that follows the response.
Please note: this time path may be subject to change when an agreement cannot be reached easily.
The Board judges the submission (i.e. approves or rejects them) using an assessment form. When starting an employment relation with EUR, employees confirm that they will act in compliance with the Netherlands Code of Conduct for Scientific Practice. After a submission has been approved by the Ethics Review Board, the responsibility of the individual researcher for the work transfers to the faculty, provided that the researcher follows the procedures based on which the consent was provided.
The assessment form incorporates key attributes of the social sciences and the humanities that may influence ethical issues (underlying ethical principles; methodology; participants; participant consent; protection of personal data and privacy). The assessment considers a number of research project phases (ranging from the research plan to the dissemination of the results) as well as the manner in which ethical questions are converted into procedures and instruments. Whenever the Ethics Review Board withholds its approval for a submission, it indicates what changes are required to secure the Board's approval in the future.
For sharing data safely the EUR provides two services: SURFdrive and SURFfilesender. SURFdrive is the safe Dropbox. SURFfilesender is the safe WeTransfer.
- The Netherlands Code of Conduct for Scientific Practice
- Code of ethics for research in the social and behavioral sciences involving human participants (accepted by the Deans of Social Sciences in the Netherlands, January 2016)
- European Commission Guidance Note for Researchers and Evaluators of Social Sciences and Humanities Research (draft version is the latest version)
- European Commission Research Ethics in Etnography/Anthropology
- European Commission Guidance note - Research on refugees, asylum seekers & migrants
- General Data Protection Regulation (GDPR) and more information on the GDPR
If you have any further questions, please contact Linda Jansen. There is a FAQ Ethics Review available, but this FAQ can only be accessed through MyEUR, since it contains texts derived from research proposals.
The Data management FAQ can be downloaded below. For individual advice on your Data Management Plan, please see the website of the Erasmus Data Service Centre.