DUO

Information regarding DUO

DUO is sending out letters and they are reaching you in different phases and at different times. This website serves to explain the content of the letters and tells you what to do exactly. The text may be long, the information is useful.

About DUO and the selection procedure

About DUO

DUO is the national agency that administers everything related to higher education, such as admission for Dutch students, maintaining Studielink, granting scholarships as well as executing the drawing procedure – which the International Bachelor in Psychology is part of. Psychology is a lottery-based programme and placement can occur in three ways: decentralized selectin, centralized lottery and direct placement. 

Lottery / selection? About the procedure:

We have selected all students as part of the procedure of decentralized selection. This means that we selected your application out of the pool of almost 300 applicants and would like you to start our programme. However, we are bound by laws and rules. You are not fully accepted and enrolled until you are correctly in Studielink (the deadline was May 15th, so you already passed the first hurdle!), have sent your proof of graduating your secondary education, confirmed DUO’s offer of placement in July and paid tuition fees in August. For more information, I would like to refer you to the explanation of the process with DUO. Also, DUO explains it as well.

For decentralised selection, you do not need to proof proficiency in Dutch.

What to do now?

What action is required from you regarding DUO depends on the type of high school diploma you have received. Depending on your prior education, you have to send DUO either a certified copy and list of marks of your non-Dutch diploma or a statement of admission based on your diploma, defined by the educational institution. Pick the situation that applies to you:

IB / EB diploma or diploma certain EEA states listed in this document

Generally, students who have received an IB, EB or a diploma from certain EEA states (that is listed in this document) will have to send a certified copy of your diploma and transcript to DUO. In correspondence with DUO, always write your citizen service number (BSN) or education number on the top right corner on the documents.  If you fear that the official documents may not reach DUO on time (you know that post can be slow), you must fill out the request to DUO for permission to submit the hard copies of certified copies of your diploma and grade list (to DUO and the University) at a later date (you need your personal BSN or education number, the latter can be found in the letter you have received from DUO).

No diploma yet?

Fill out the request to DUO for permission to submit the hard copies of certified copies of your diploma and grade list at a later stage before June 23 (you need your personal BSN or 'education number', the latter can be found in the letter you have received from DUO).

This step is obligatory for everyone who yet has to graduate. Failing to do so will result in being expelled from participating in the placement procedure. So, just in case, even if you expect to graduate soon, fill out this form to ensure your place in the programme.   Even if you have not received any letters from DUO, do submit the documents and fill out the form as mentioned above.

Students from countries outside EEA and EEA countries not listed in this document 

These students need a beschikking from the university. We will write this for you, so that you can participate in the selection and placement by DUO. It is automatically arranged that we can do so until August 1, though we will try to do this sooner, of course.

If you feel insecure about this, you may fill out the request to DUO for permission to submit the hard copies of certified copies of your diploma and grade list (to DUO and the University) at a later stage before June 23 (you need your personal education number, this can be found in the letter you have received from DUO).

No diploma yet?

We can only write the beschikking after receiving certified copies of your diploma, final transcript and certified translations if the originals are not in English, German, French or Dutch. Please send us a scan by e-mail as soon as you receive them and post the originals. After receiving the documents, we can write your beschikking.

Your placement offer will consequently be distributed at a later stage. Despite the fact that your place in the programme will not be definite until mid- or late August, we recommend you to prepare your travels to Rotterdam nevertheless. 

A-level students

Students graduating their A-levels will not receive provisional results until mid-August. We are aware of this and will write you a beschikking after receiving a certified copy of your provisional results, and certified hard copies of your GCSE and AS-level results. Your placement offer will consequently be distributed at a later stage. Despite the fact that your place in the programme will not be definite until mid- or late August, we recommend you to travel to Rotterdam nevertheless. 

International Baccalaureate

If you will graduate the IB programme this summer, you will receive your diploma in August and will thus not be able to send your diploma to us on time. In order to work around this, we accept your provisional results that will be online July 6. It would be great if you could send us your candidate results login details, so that we can check your scores online.

To summarize

Who?Send documents to DUO?Send documents to university?Fill out request for permission to submit copies of diploma at a later dateUniversity writes beschikking
IB, EB diploma or a diploma listed in this documentyes, after graduationyes, after graduationno (only if you expect your documents not to reach DUO on time)no
Diplomas not listed in this documentnoyesnot necessaryyes, after proof of graduation
A-levelsnoyes, we ask for provisional results in August and final proof in Novembernot necessaryyes, after your provisional results

Where to send the certified copies of your diploma and final transcript AND translation thereof if the original is not in Dutch, English, French or German?

  • University (Address of International Office Erasmus School of Social and Behavioural Sciences) 

International Office 
Erasmus School of Social and Behavioural Sciences
Erasmus University Rotterdam
Woudestein Campus│Room T15-04
P.O box 1738 │ 3000DR Rotterdam │ The Netherlands

For courier services:
International Office
Erasmus School of Social and Behavioural Sciences
Erasmus University Rotterdam
Woudestein Campus│Room T15-04
Burgemeester Oudlaan 50 │3062 PA Rotterdam │ The Netherlands

  • Address of DUO

From the Netherlands:
Dienst Uitvoering Onderwijs
Afdeling CBAP / Loting
Antwoordnummer 507
9700 WB Groningen

From abroad:
Dienst Uitvoering Onderwijs
Afdeling CBAP / Loting
Int. antwoordnummer
I.B.R.S. / C.C.R.I. Numéro 507
9700 WB Groningen
PAYS-BAS

You have NOT yet graduated and are YET to obtain your diploma

Fill out the request to DUO for permission to submit the hard copies of certified copies of your diploma and grade list at a later stage and send certified copies (and translations if needed) of your diploma and final transcript to DUO and the International Office as soon as you receive them. Just in case, send us a scan by e-mail prior to mailing the hard copies.  

About the letters

Subject “Admission requirements”

This letter informs you that you need to send your documents to DUO before 23rd of June, as explained above.

Action required from student

Make sure your documents reach DUO before the deadline, if your diploma requires you to send it to DUO.

Subject “Information on the selection procedure”

This letter explains once again that the International Bachelor in Psychology is part of the drawing procedure. Centralized drawing and decentralized selection are part of the same law. As mentioned above, we have 400 places for students, 100 are used for decentralized selection and 300 for the centralized lottery. When students are not selected for decentralized selection, they can still participate in the centralized drawing procedure. For the drawing procedure, there are categories assigned. Most students (with EU diplomas) are placed in category C, while excellent students are placed in category A. You will only be placed in a category if DUO has received a certified copy of your diploma and transcript already.

We are not sending your names to DUO until June, so at this point, DUO is unaware that you are selected. All students are treated the same at this point – and therefore you received information regarding your category for the drawing procedure.

In addition, a letter of acceptance from us, will not change your status in Studielink. This will only change after DUO has received all requests for decentralized selection in June.

Action required from student

You should respond to the letter by either sending your documents to DUO, filling out the reply card or wait until we submit your beschikking to DUO.

No letters received?

If you have not received any letters from DUO yet, please let me know so we can count how many of you there are. However, please do not worry about this. The above-mentioned steps are of utmost importance at this moment. Eventually, the placement that you need to accept to join the programme will be offered to you through Studielink.