Employees & teachers

On this page you, as an employee, will find all information about working from home or at the campus and practical matters in times of corona. The corona situation has an impact on your work. We try to help you as best we can.

Latest updates

  • The advice to work at home applies again for employees, if possible.
  • The one and a half meter distance for education related activities has been eliminated. This will allow most forms of teaching, such as study groups, to take place physically. Read more on the page students & education.
  • Students and staff can request self-test kits. Self-testing is optional, but recommended. Learn more on the campus page.

On MyEUR, the intranet for employees, you will find information on how to arrange online meetings and/or how to collaborate online with coworkers. It tells you what software to use, how to get access to this software, and how to use it.

On 31 March 2020, we distributed a new guideline for ‘teleworking facilities’ via the deans/directors. Through this guideline, we aim to support staff members working from home in setting up an optimised workplace. If you already have an adequately equipped teleworking location, that is good news. If you still need to make adjustments, you have two options to choose from:

  • After gaining your manager’s permission, you can go by the office to pick up facilities that can be moved or disconnected (you are not allowed to remove desktop computers or regular desk chairs).
  • If this is impossible for whatever reason, you can order these facilities via our regular order process. You will once again first need to gain your manager’s permission. The catalogue has been expanded to include various teleworking accessories. These items will remain the property of EUR. We ask that you include the reference ‘Corona’ when itemising these costs. This will make it easier for us to inventory these items afterwards.

EUR provides free access to diverse online training possibilities via the 'GoodHabitz' training platform. It provides access to around 140 training courses; there's something for everyone. The offer ranges from Excel training, to online collaboration and personal development training options.
We advise you to take a look at GoodHabitz. Especially now that you're at home, it's important to stimulate yourself and learn new things. Do you find the offer a bit overwhelming? Do the GoodScan and find out in about 10 minutes which training courses suit you. The offer is regularly updated. Go to goodhabitz.eur.nl and login with your ERNA account. For questions: top@eur.nl
In this situation it is also essential to get to know the new application Microsoft Teams. We would therefore like to refer you to the manuals on MyEUR, the intranet for employees.

Through sEURch, the Databases A-Z or Guides by discipline you can easily access online articles, journals and books from your home. Al you need is your ERNA-account to login when requested.

You can also install the Library Access browser extension which will automatically check if the sources that you are looking for are available via the Library. More information on off campus access.

Stay Alert

Criminal organisations and even some states see the corona pandemic as an excellent opportunity to expand their illicit activities. Now that we work and study from home, and everything is different from what we are used to, we are extra vulnerable for online crime. That is why we ask you to stay alert. 

  • Do not respond to (personal) messages that are 'too good to be true', or ask you not to conform to normal procedures. This may be personal messages, but even 'business offers' or  business messages.
  • Follow normal procedures for procurement of goods and services, and get the IT department involved with every purchase or use of new software or applications. 
  • Are you suspicious about something? Always speak with a person you trust (a business or private connection). Are you still suspicious? Report the incident to the police for private matters, and report it to your supervisor if it is a business message. 

Read more about the general guidelines for the protection of your data and privacy or view the information about technology and software, installations and settings.

The most important guidelines for working at home safely

What can you do to protect your data, information and privacy?

  • Use a trusted and protected (wifi) network or EduVPN. When in doubt about the safety settings of your network, check them to make sure these are correct.
  • Make sure that you have installed anti-virus software and that this software is fully updated.
  • Update your systems on all the devices that you use (pc, laptop, smartphone, tablet).
  • Update the software on your devices. That way, you can prevent hackers taking advantage of vulnerabilities in your devices and software.
  • Take into account that you can receive phishing mails and fake emails regarding the Corona virus. It is a known fact, that criminals take advantage of the current developments, by sending phishing mails or spreading malware. If you have received a malafide email, please report this at the Servicedesk. Do not answer phishing mail.
  • If you have questions about the technology or security measures regarding privacy and information, ask them at the Servicedesk. You're questions will be forwarded to the information security specialists if needed.
  • Do not click on links in email messages, do not open unknown attachments and do not enter information in email messages that you were not expecting or mails from an unknown sender.
  • Stick to the EUR guidelines regarding the protection of information and the usage of hardware and software.
  • Check if private devices that you might be using also live up to these guidelines.
  • Only use certain services with which the EUR has a contract, with an EUR account. If you use services that EUR does not officially work with, the safety of your information and privacy cannot be guaranteed.
  • Do not install applications of which the source and safety have not been checked. For example, at this moment, a malafide app called 'COVID19 Tracker' is circulating, which installs ransomware on devices with the Android operation system.

Tools for online education

On this page you will find information on how to organise online education. There are several possibilities, depending on whether you want to organise an interactive seminar, or a non-interactive lecture.

Advice for online education

Do you want to get the most out of your online classes and exams? Read the advice on online education from the Community for Learning & Innovation.

Yes, these continue, online or offline. More physical education will be possible. The exact interpretation is determined by each schools and programme and can therefore vary.

Since this academic year, students can once again follow courses on the campus, where the physical presence of lecturers is essential. Careful consideration of the RIVM guidelines and central government regulations remains important. Should problems arise in individual cases, please contact your superior.

For employees who support the education, their physical presence can also be important, as it is expected that more students will be present on campus. Think, for example, of employees at the student service desk. Ask your manager if/when you are expected on campus.

For the time being, employees charged with other work that can be carried out from home will do this from home as much as possible. This situation may change as soon as the recommendations issued by the Dutch government and RIVM change. Therefore, you should still keep an eye on the further reporting by the EUR.

From 25 September 2021, the advice of the RIVM/Government to work at home as much as possible has been changed to:

  • Work at home if you can and at the office if you have to;
  • Employers and employees make their own arrangements for a good division between work and home.

The EUR will provide further information on this later on.

In order to be able to (continue to) work and teach safely on campus, it is important to follow the guidelines of the RIVM and the national government. In addition, you can follow the tips mentioned under the question "Do we have to keep 1.5 metres distance on the campus".

In addition, we give you the following tips to further reduce the risk of infection:

  • If you want to get vaccinated and have not yet done so, you have several options:
  • Take a self-test twice a week (available for free at Zelftestonderwijs). This applies even if you have already been vaccinated;
  • If you feel comfortable or if requested by others in the room, keep a face mask on during lectures or meetings. You are free to do so or not. Assess what suits you best and consider whether it is possible to accommodate others; For an update, see: "Do I have to wear a face mask on campus?".
  • You may ask students to wear a face mask during a lecture or meeting. Emphasise that this is on a voluntary basis; For an update, see: "Do I have to wear a face mask on campus?".
  • Observe the walking routes and other hygiene measures;
  • Keep as much distance as possible from others;
  • Avoid large groups (outside the lecture halls);
  • If you are not giving a lecture: When working, keep a distance of 1.5 metres from colleagues where possible; For an update, see: ”Do we have to keep 1.5 metres distance on campus?”.
  • Work at home as much as possible when you don't have to teach a class or have other appointments. For an update, see: “As a teacher of teaching support staff, am I obliged to be present on campus?”.

  • Inform students about the most important COVID-19 rules at the start of the lecture on campus. For this purpose, refer to the rules on this subject within the EUR;
  • Speak to students about their responsibility and explain that education is only possible if we all follow the applicable rules and advice (see the information from the national government and the EUR corona page for this). In this way, together we can ensure that it is safe to work and study at the EUR;
  • As a teacher you can make additional agreements with your students about the way things are done during lectures/meetings. It is important for lecturers to be cautious in this respect. A seemingly noncommittal request from a teacher to students to wear a face mask during the lecture (sitting down), for example, can still come across as coercion on a student. You can make such a request, but emphasise that it is on a voluntary basis; For more information see: "Do I have to wear a face mask on campus?".
  • In addition, as a teacher you can choose to wear a face mask when giving a lecture, if this does not interfere with the teaching; For more information see: "Do I have to wear a face mask on campus?".
  • Also, as a teacher, you can ask students to keep 1.5 metres distance; For more information see: ”Do we have to keep 1.5 metres distance on campus?”.
  • If you have coronavirus-related symptoms, stay home (check the document 'Am I allowed go to campus' before you come) and get tested for corona;
  • If a student is in the college with coronavirus-related symptoms, it can make other students and teachers feel unsafe. Therefore, inform students of the rules within the EUR and ask them to go home.
  • In the event of an escalation or unsafe situation, the teacher can call security via telephone number 010 408 1100.

In short, you can:

  • Point out to students prior to and during physical education the applicable rules of conduct and hygiene and the importance of (self-)testing and vaccination;
  • Ask students (if desired) to keep their distance from the lecturer during the lecture; 
  • If the room is large enough: ask students to sit at a distance from each other as much as possible;
  • If you find it comfortable, ask students, on a voluntary basis, to wear a mouth mask during the lecture; For more information, see: "Should I wear a mouth mask on campus?". 
  • Asking students to keep to certain walking routes when entering and leaving. 

You may not ask students for a vaccination, test or recovery certificate or ask them if they have any corona-related complaints. 

When moving around in the corridors and buildings, it is compulsory to wear a face mask, this is not necessary when seated in a teaching room/at your desk.

After 25 September, it will no longer be compulsory to wear a face mask when moving around. Wearing a face mask in public transport is still compulsory, please remember this when coming to the campus by public transport.

As soon as the recommendations from the Dutch government and RIVM change, this situation may change. So keep an eye on the further reports from the EUR.

There is an exception for people who cannot wear face masks due to functional impairment or illness (visible or invisible). It has been established nationally that you must demonstrate yourself that you qualify for the exception requirement. See the website of the Dutch government for more information.

Some EUR locations may have additional or different rules, for example Erasmus MC, EUC, ISS. Our advice is to check with the organisation concerned which rules apply. The recommendations of the RIVM and the national government are also taken into account at these locations.

As of 25 September, the one and a half meter distance has been eliminated. This will allow most forms of teaching, such as workgroups, to take place physically from the start of the academic year.

Note: where possible, we keep our distance from each other! Follow these tips:

  • Leaving a hall or office space only when there is enough space in the corridor.
  • Using elevators as little as possible (unless this is not possible for health reasons, even if otherwise stated).
  • Trying to minimize the number of movements during the day.
  • Take into account the changing moments of lectures and workgroups.
  • To follow the walking direction during changing moments on the corridors and to leave the corridors soon.

Yes, this is possible. These can be ordered through the coordinators of operations and/or your secretariat at the expense of the relevant faculty or service.

During physical classes, these rules apply:

  • Fill a room from back to front, sliding as far as possible so that all available seats are filled.
  • Leave a room in an orderly fashion, first the people closest to the door.
  • Leave a room only when there is enough space in the hallway.
  • Postpone the use of the toilet until alternating moments and don't linger.
  • Leave the campus after school or find a suitable place to study.

At the moment, the childcare centre Partou is (also) open on campus.
For more information, visit the EUR-page of Partou.

One-day (business) events and multi-day (business) events without an overnight stay may take place under certain conditions. You can find all the information on the government's website.

Promotions and orations will take place.
See the latest updates on the page for the PhD defence ceremonies.

Maybe you had already made leave plans this year. We imagine that you may be wondering how to deal with the changed situation with corona. Is it a good idea to take time off at this point, or should you postpone it until later this year? Are you considering rescheduling your leave? In that case, be sure to contact your manager. 

On MyEUR, the intranet for employees, you will find the instructions that are used in the context of the Corona pandemic and the regular rules regarding leave days.

The procedure for reporting sick or recovery is that you report this to your immediate superior. It is preferable to report sick or recovered by telephone.
 
You should also report sick or better if you are working from home. This is the only way we know how everyone is doing and we keep an overview of the sick and recovered reports within our entire organisation.

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