Employees & teachers
On this page you, as an employee, will find all information about working from home or at the campus and practical matters in times of corona. The corona situation has an impact on your work. We try to help you as best we can.
- Work from home when this is possible, also after 1 September.
- Be Smart, be safe; personal responsibility is the starting point for a safe return to campus!
- The EUR follows the guidelines from the government and the RIVM. The RIVM guidelines apply to the entire campus (1.5m distance and avoid crowds).
On 31 March, we distributed a new guideline for ‘teleworking facilities’ via the deans/directors. Through this guideline, we aim to support staff members working from home in setting up an optimised workplace. If you already have an adequately equipped teleworking location, that is good news. If you still need to make adjustments, you have three options to choose from:
- After gaining your manager’s permission, you can go by the office to pick up facilities that can be moved or disconnected (you are not allowed to remove desktop computers or regular desk chairs).
- If this is impossible for whatever reason, you can order these facilities via our regular order process. You will once again first need to gain your manager’s permission. The catalogue has been expanded to include various teleworking accessories. These items will remain the property of EUR. We ask that you include the reference ‘Corona’ when itemising these costs. This will make it easier for us to inventory these items afterwards.
- You can also purchase the required facilities yourself. You are allowed to use the funds in your 2020 Personal Career Budget for this purpose. In this case, you don’t have to contact your manager before placing your order. Please take the following into account, however: for tax reasons, the gross budget of 500 euros translates into a net amount of approximately 220-240 euros that can be spent on facilities.
EUR provides free access to diverse online training possibilities via the 'GoodHabitz' training platform. It provides access to around 140 training courses; there's something for everyone. The offer ranges from Excel training, to online collaboration and personal development training options.
We advise you to take a look at GoodHabitz. Especially now that you're at home, it's important to stimulate yourself and learn new things. Do you find the offer a bit overwhelming? Do the GoodScan and find out in about 10 minutes which training courses suit you. The offer is regularly updated. Go to goodhabitz.eur.nl and login with your ERNA account. For questions: firstname.lastname@example.org
In this situation it is also essential to get to know the new application Microsoft Teams. We would therefore like to refer you to the manuals on MyEUR, the intranet foremployees.
On the Corona research support webpage, you will find frequently asked questions about research support and an overview of the Coronavirus (COVID-19) updates from funders.
If you cannot find your question or if you want us to add a question to this page, then please contact Erasmus Research Services (ERS) through email@example.com.
Criminal organisations and even some states see the corona pandemic as an excellent opportunity to expand their illicit activities. Now that we work and study from home, and everything is different from what we are used to, we are extra vulnerable for online crime. That is why we ask you to stay alert.
- Do not respond to (personal) messages that are 'too good to be true', or ask you not to conform to normal procedures. This may be personal messages, but even 'business offers' or business messages.
- Follow normal procedures for procurement of goods and services, and get the IT department involved with every purchase or use of new software or applications.
- Are you suspicious about something? Always speak with a person you trust (a business or private connection). Are you still suspicious? Report the incident to the police for private matters, and report it to your supervisor if it is a business message.
The most important guidelines for working at home safely
What can you do to protect your data, information and privacy?
- Use a trusted and protected (wifi) network or EduVPN. When in doubt about the safety settings of your network, check them to make sure these are correct.
- Make sure that you have installed anti-virus software and that this software is fully updated.
- Update your systems on all the devices that you use (pc, laptop, smartphone, tablet).
- Update the software on your devices. That way, you can prevent hackers taking advantage of vulnerabilities in your devices and software.
- Take into account that you can receive phishing mails and fake emails regarding the Corona virus. It is a known fact, that criminals take advantage of the current developments, by sending phishing mails or spreading malware. If you have received a malafide email, please report this at the Servicedesk. Do not answer phishing mail.
- If you have questions about the technology or security measures regarding privacy and information, ask them at the Servicedesk. You're questions will be forwarded to the information security specialists if needed.
- Do not click on links in email messages, do not open unknown attachments and do not enter information in email messages that you were not expecting or mails from an unknown sender.
- Stick to the EUR guidelines regarding the protection of information and the usage of hardware and software.
- Check if private devices that you might be using also live up to these guidelines.
- Only use certain services with which the EUR has a contract, with an EUR account. If you use services that EUR does not officially work with, the safety of your information and privacy cannot be guaranteed.
- Do not install applications of which the source and safety have not been checked. For example, at this moment, a malafide app called 'COVID19 Tracker' is circulating, which installs ransomware on devices with the Android operation system.
All on-campus education, including on-campus exams, is gradually being restarted since 15 June. Most of the educational activities, including on-campus exams, will take place online. We will take maximal efforts to provide online education and will take extra measures to do so. Please also contact your own school's website, as there might be differences in providing (online) education per school and even per programme.
Tools for online education
On this page on MyEur you will find information on how to organise online education. There are several possibilities, depending on whether you want to organise an interactive seminar, or a non-interactive lecture.
Advice for online education
Do you want to get the most out of your online classes and exams? Read the advice on online education from the Community for Learning & Innovation.
In order to guarantee the 1.5m as well as possible, it is important to follow the walking routes indicated on the campus, the instructions on signs, the ground and from the stewards. You can also take the 1,5m distance into account by for example:
- Leaving a hall or office space only when there is enough space in the corridor.
- Using elevators as little as possible (unless this is not possible for health reasons, even if otherwise stated).
- Trying to minimize the number of movements during the day.
- Take into account the changing moments of lectures and workgroups.
- To follow the walking direction during changing moments on the corridors and to leave the corridors soon.
A maximum of 20 percent of the employees of a service or school is allowed to work on campus.
When we divide the available workplaces per school or service, we take into account the national priorities as defined by the VSNU.
- Location-bound education.
- Location-bound reserach
- PhD defences and inaugural speeches
- Education and research that is not bound to a location
- Office work
We also take into account the personal situation of employees, when dividing the available workplaces.
No, this is no longer required, with exception of the offices in the PT and Tinbergen Building.
Yes, this is possible. The products of Lyreco are incorporated in the procurance system ProActis. Please note, that the costs will be for the school or service.
There are a number of rules in the lecture hall to keep 1.5 meter distance:
- Fill a room from back to front, sliding as far as possible so that all available seats are filled.
- Leave a room in an orderly fashion, first the people closest to the door.
- Leave a room only when there is enough space in the hallway.
- Postpone the use of the toilet until alternating moments and don't linger.
- Leave the campus after school or find a suitable place to study.
- There are fewer study places available than usual, check MyEUR/study for more information.
Until 1 September, there will be no events on campus. The situation will then be reviewed and information will follow. Educational activities, examens, thesis defenses and PhD defenses are not included.
The Eurekaweek Board is working on various scenarios for the Eurekaweek, which normally would take place from the 17th until the 20th of August.
PhD promotions will take place in an adapted form:
- Online defence at home without paranymphs
- All members of the committee will present themselves via video conference.
- There will be live streaming of all promotions.
- If a PhD candidate wishes to cancel their promotion, it can be moved to another date in 2020.
Certain events or academic ceremonies may be postponed or cancelled.
Maybe you had already made leave plans this year. We imagine that you may be wondering how to deal with the changed situation. Is it a good idea to take time off at this point, or should you postpone it until later this year?
Let’s start by saying that it is very important to us that you take enough time off for yourself to rest and recharge. For a lot of people, this period of uncertainty and challenges due to the changed work environment – possibly combined with care responsibilities towards school-going children and/or other family members – is proving quite stressful. So it probably won’t hurt to ‘get your mind off work’ for a while.
Are you considering rescheduling your leave? In that case, be sure to contact your manager. Together, you can find the best course for planning time off in 2020. Would you like to adjust your planning? Confer with your manager to determine your options. Try to arrive at a reasonable solution that works for both parties.
Be sure to take the new rules for holidays and compensatory leave into account when you are making agreements. The expiration terms in 2020 are different to what we are used to.
On MyEUR, the intranet for employees, you will find the instructions that are used in the context of the Corona pandemic and the regular rules regarding leave days.
If you are ill due to the coronavirus or suffer from other health problems, the normal sick reporting procedure will continue to apply.
Do you have mild respiratory complaints, such as a cold? And have you not been in contact with an infected person? And have you not been in a risk area? Then you can just come to work. Normal cough and sneeze hygiene is sufficient. Only employees from Noord-Brabant are an exception to this, see above.
Leave for parents of children whose school is closed
If you have to be at home to take care of children because their schools are closed, then opportunities for working from home will be sought in consultation with your supervisor. If that fails, the first two days fall under emergency leave. If this leave is not sufficient, then either regular leave (vacation days or ADV) or unpaid leave is used.
How can you support your employees during the coronacrisis? How should you deal with reports of illness or the P&D conversations? And how you can welcome new employees, even though we cannot meet each other face to face yet? On MyEUR, you can read answers to frequently asked questions about the coronavirus for supervisors.
Slowly but surely, we are returning to campus. However, due to the 1,5 meter society, capacity is limited. Choices must be made about who can and who cannot resume work at the office. On MyEUR, you can download a toolkit. This toolkit aims to support you, as manager or supervisor, throughout this process.