City Hall/Municipality

On this page you can find information about registering at City Hall Rotterdam.

(This information is not applicable to International Institute of Social Studies (ISS) students, since ISS is located in The Hague instead of Rotterdam. Upon acceptance to your programme, you will be informed by ISS how to register at the City Hall in The Hague.)

Registration

If you will be living in the Netherlands for more than 4 months, you are obliged to register at the City Hall in the town in which you are living. Check if the following two points apply to you:

  • Check if your room is a sublet - If your room is a sublet, there is a considerable chance that you may not use the address to register at City Hall. A formal declaration from the main occupant and a tenancy agreement signed by the landlord, to prove that you are allowed to register at the address, are required!
  • Check if you need to pick up your Dutch residence permit - Non-EU/EEA students must ensure to pick up their Dutch residence permit at the IND front office in the Conradstraat prior to the appointment! It is only possible to collect your residence permit after you receive a message from International Office EUR that your permit is ready. We advise you to wait with scheduling an appointment for registration at City Hall until you receive the residence permit pick-up notification.
Registration & documents

In August and September each year, we provide you with the opportunity to register at the City Hall during the One Stop Shops on campus. That way, you can arrange all practical matters in one go and don't have to visit the City Hall in the city centre.

See next One Stop Shops

If you will be living somewhere other than Rotterdam, you should contact your local City Hall for information about arranging your registration. 

The following documents are required to complete your registration. 
IMPORTANT: most of the documents need to be collected before arrival in the Netherlands.

Documents needed for City Hall registration Applicable to whom?
  • Valid passport or valid identity card
  • Copy of your valid passport or valid identity card
  • Completed and signed registration form
  • (1) Filled in tenancy agreement and rental contract if you rent through SSH or 
    (2) filled in declaration by the main occupant or a housing permit for those who do not live in accommodation provided by SSH.
  • Original birth certificate with apostille stamp or legalised. If you have questions about the birth certificate or are unsure if it meets the requirements, bring along what you have to the One Stop Shop and the city hall employees will check if it is sufficient.
  • Copy of birth certificate (all pages!).
  • Translation birth certificate with apostille stamp or legalised, if the original certificate is not in Dutch, English, German or French.
All students
  • Dutch residence permit and/or the entry visa sticker in your passport (if you needed one to enter the Netherlands).
Non-EU/EEA students only
  • Proof of deregistration from the Municipal Personal Records Database.
Students from the Netherlands Antilles or Aruba only
  • Marriage certificate (translated and legalised or with apostille). If you have questions about the marriage certificate or are unsure if it meets the requirements, bring along what you have to the One Stop Shop and the city hall employees will check if it is sufficient.
Married students (who will be staying in the Netherlands for more than 6 months) only
BSN-number & Studielink

After registration, you will receive a letter from City Hall with your BSN-number within four weeks. This letter will be sent to your Dutch address by postal mail. After registration, you must also change your postal address in Studielink. Your home address in Studielink will automatically be updated after your registration at City Hall. Exchange students should notify their contact person at the faculty about their change in address.

Change Dutch address

When moving in Rotterdam, you need to report your new address within 5 days at City Hall. You can find the procedure on this page. If you will be moving to another place than Rotterdam, you should contact your local City Hall for information about arranging the change of your Dutch address. 

Deregistration

When you leave the Netherlands, you have to deregister at City Hall. It is recommended to deregister yourself a month before leaving the Netherlands. If you will be leaving another place than Rotterdam, you should contact your local City Hall for information about arranging your deregistration. 

Administrative fine

The municipality of Rotterdam can impose a fine if you deliberately provide incorrect information for the Persons Database (BRP). For more information, please see the website of the City Hall.

More information

For more information, go to general website of the City Hall. In case you have further questions about registration at City Hall, you can contact us by sending an email to internationalstudent@remove-this.eur.nl.