Examinations

On this page:

  1. General Information
  2. Registering during the registration period
  3. Registering outside the registration period
  4. Interim deregistration for written examinations
  5. Other types of examinations
  6. Disciplinary rules for written examinations
  7. Cancellation of examinations due to a weather warning
  8. Complaints about examinations

 

1. General information

Location

Examinations take place in the Van der Goot building (formerly the M building), in the large hall on the ground floor. The hall is divided into 22 blocks, each with 49 tables and chairs. When you enter the building, screens in the lobby display the exact location in the building where your examination will take place.

Starting-times

Examinations at our campus start on fixed times: at 09:30, 13:30, and 18:30.

Provision of information

For more information about examination locations, please subscribe to the SIN-online ‘Examination Locations’ channel. Click here to be redirected to this channel. The exact location of an examination will be announced on this channel one working day before the examination is scheduled to take place.

In addition, you can also check examination locations and any location changes on the screens in the lobby of the Van der Goot building.
 

Do not forget:

  • Bring a valid ID (university student card, driving license, ID card or passport)
  • Bring some pens and pencils, an eraser and, if allowed, a calculator and possibly a reserve calculator. Make sure you have backups!
  • Do not wear shoes with hard soles for examinations so that you do not disturb fellow students when you enter and leave the examination hall. The ground floor is made of stone.
  • Mobile phones, smart watches and any other (potential) communications equipment must be turned off during examinations and kept in your jacket or bag.
  • Make sure you write your name and student number on every piece of paper you hand in.


Disciplinary rules

Disciplinary rules for sitting written examinations at EUR. Some of the most important rules for students are summarized directly below:

Mobile phones and watches

In cases where suitable facilities are provided for the safe storage of personal property of the students taking the examination, mobile telephones may not be taken into the examination room. In all other cases, mobile telephones must be switched off as soon as the student enters the examination room. Furthermore, mobile telephones must remain out of reach throughout the entire examination. The use of mobile telephones and other electronic communications equipment during written examinations is prohibited. Violation of this provision is considered fraud. Watches are not permitted during the examination. Watches must be stored in a coat/jacket or bag.

Visiting the toilets during examinations

During an examination, each participant may visit the toilets once. Students must notify the invigilator that they have to visit the toilets and the invigilator’s instructions must be fully complied with. Max. one participant per block may visit the toilets at any one time. It is forbidden to take a phone or watch with you during the toilet visit. Violation of this rule is considered fraud. EUR uses mobile detection equipment to detect the use of mobile phones in the toilets.

Late arrival

It is still possible to start an examination up until 15 minutes after the commencement of the examinations; after that, it is no longer possible unless the senior invigilator gives permission for late participation in the examination as a result of a demonstrable serious traffic inconvenience. It is not possible to appeal the decision to refuse participation in an examination due to late arrival.

It is possible that due to circumstances, you arrive late for the examination. Regardless of the reason, this will be deducted from your examination time. Furthermore, you also disturb your fellow students when arriving late once the session has already begun. 

Asking questions

During the first half hour of the examination, the lecturer of the corresponding course is on hand to answer any questions about (questions in) the examination. The lecturer will obviously not reveal any answers, but can eliminate any ambiguities about the examination.

 

2. Registering during the registration period

Standard period

The registration period for all examinations at EUR starts 35 days before the written examination and ends 7 days before the examination. The day on which the examination is scheduled to take place is not included when calculating the registration period. It is possible to register on any given day until 23:59. After this period has passed, you can also complete a late registration at ESSC (6 to 2 days before the exam). After that period has also passed, students at some faculties can also complete a late registration at their faculty.

Example standard registration period
If your examination is scheduled to take place on Friday, 31 January, the registration period for this examination starts on 27 December at 00:01 (35 days before the examination) and ends on Thursday, 23 January at 23:59 (7 days before the examination).

Standard procedure

For almost all standard written exams (and resits) at EUR, you can only register for examinations via Osiris Student within the stipulated registration period. Once you have done this, you will always receive an email stating that your examination registration has been confirmed by the university. Please keep this email until your result has been published in Osiris. If you do not receive a confirmation email, you should assume that you have not been registered for the examination.

There are exceptions to this rule. Please refer to the table below.

Table: Exceptions standard registration procedure exams

Erasmus Medical Centre (EMC)

Other regulations apply for Erasmus MC examinations. Click here to be redirected to the Erasmus MC website where the relevant arrangements applicable to bachelor students are explained. Click here for a web page with the same information for master students. 

Erasmus School of Economics (ESE)

No exceptions; standard registration procedure applies.

Erasmus School of History, Culture and Communication (ESHCC)

ESHCC bachelor students and master students are registered by the faculty for regular written examinations. They are not required to arrange this personally during the registration period. This group of students is required to personally arrange their registration for resits.

Erasmus School of Law (ESL)

The faculty registers ESL bachelor students for standard written examinations. They do not have to do this themselves during the registration period. ESL bachelor students do have to register for any subsequent resits on LawWeb.

All ESL master students have to register for exams and resit exams via OSIRIS.

Erasmus School of Social and Behavioural Sciences (ESSB)

Public Administration bachelor 1 and 2 students need to register for the exams via the digital learning environment, as follows:

  • Do you participate in a workgroup? Then submit the course evaluation form no later than 11.59 a.m. (noon) on the working day before the course exam.
  • Do you not participate in a workgroup? Then register one month prior to the exam via the digital learning environment.
  • There are different rules regarding the resits. Students will be informed separately via the digital learning environment.

Public Administration bachelor 3 and master students need to register for both the exam as the re-sit by signing up between 35 days until 7 days before the exam/re-sit date via the digital learning environment. Please follow the instructions on the digital learning environment.

Pedagogical Sciences, Psychology and Sociology bachelor and master students need to register for both the bachelor and master exams via the digital learning environment, as follows:

  • Do you participate in a workgroup? Then submit the course evaluation form no later than 11.59 a.m. (noon) on the working day before the course exam.
  • Do you not participate in a workgroup? Then register one month prior to the exam via the digital learning environment.

There are different rules regarding the resits. Students will be informed separately via the digital learning environment.

Faculty of Philosophy (FW)

FW (Faculty of Philosophy) bachelor students are registered for regular written examinations by the faculty. They are not required to arrange this personally during the registration period. This group of students is required to personally arrange their registration for resits. 
The regular registration procedure applies to Faculty of Philosophy master students. This group of students is also responsible for personally registering themselves for their resit.

Erasmus School of Health Policy & Management

Erasmus School of Health Policy & Management (ESHPM) bachelor students and master students are registered for regular written examinations by the faculty. They are not required to arrange this personally during the registration period. This group of students is required to personally arrange their registration for resits.

Rotterdam School of Management (RSM)

The faculty registers RSM bachelor and master students for standard written examinations. They do not have to do this themselves during the registration period. However, these students have to register for resits themselves.

 

Registering for exams:


Too late?

You cannot enrol for examinations in Osiris Student outside the registration period. Further down this page you will find more information as to how you can still register for examinations outside the standard registration period.

Sitting examinations without registering

If you sit an examination without registering, you will sit this examination at your own risk. This means that there is a chance that the Examining Board will reject your participation afterwards and you will not receive a mark, and/or that you first need to justify your non-registration to the Examining Board and only then will you receive your results. The Examining Board shall decide on this matter.

Before the examination starts, report to the invigilator that you are not registered so as to avoid having to explain the situation to the invigilator during the examination. The invigilators always have a list of all students that are registered for the examination.

Problems registering for examinations?

  1. Make sure that you are enrolled as a student of the programme for the examination you wish to sit. Click here to be directed to our page about enrolling for programmes.
  2. Make sure that you are enrolled as a participant of the course for the examination you wish to sit in Osiris Student.
  3. In the Course and Examination Regulations (OER) of the programme for the examination you wish to sit you will find the official rules regarding examinations. Check whether and to what extent you comply with these rules. Each OER contains a section or chapter about (sitting) examinations.
  4. If you still are unable to register for an examination during the registration period, we will be happy to help you. Contact the ESSC.

 

3. Registering outside the registration period

It is possible to register for an examination outside the above-mentioned standard registration period. There are a number of ways to do this:

a. Late registration at the ESSC – 6 to 2 days before the examination 

If the period until the examination is 6 to 2 days, you can complete a late registration for the examination at the ESSC. The day on which the examination is scheduled to take place is not included when calculating the registration period, and late registration is only possible during ESSC opening hours.

For example, if your examination is scheduled to take place on Friday, 31 January, the standard registration period ends on Thursday, 23 January at 23:59 (7 days before the examination). The late registration period at the ESSC begins on the ESSC’s next working day after this point, and ends two working days before the examination. Normally, the ESSC is open five days a week from Monday to Friday between 09:30 and 16:00. Click here for ESSC address details.

For late registration up to two days before the examination there is a € 20.00 handling fee per examination. Refunds are not granted. You will receive written confirmation of your late registration, which you will need to take with you to the examination.

Exceptions:
Students at the following faculties cannot make use of (3a:) registering outside the registration period during the late registration period:
- ESL bachelor- and master students. 

At some faculties it is still possible to register for examinations even if this late registration period has lapsed. Refer to '3c' below.

b. Late due to a force majeure: registration with the approval of the Examining Board

If you missed the standard registration period due to force majeure and you have been admitted to the examination, you can be registered late for that examination with the Examining Board’s approval. To do this, you must first contact your programme’s Examining Board. The Examining Board shall review your request. If you are allowed to participate in the examination with a late registration, you will receive written confirmation of this decision. You can use this document to register late for the examination, free of charge and in person, at the ESSC desk. Click here for ESSC address details. Once you have registered, you will receive written evidence from the ESSC confirming that you have registered late for the examination. You should bring this document to the examination.

 

               c. Late registration period lapses: for some faculties, direct registration is still possible
                until the day of the examination

If the late registration period mentioned in 2a has lapsed, students of some EUR faculties can still register for the examination directly with their faculty, upon payment of a fee. See the table below for more information about these procedures.
Faculties that are not stated in the below-stated table do not allow for direct registrations. 

Table: Direct registration for exams at some faculties after the late registration period has passed

ESE

If you have been admitted to the relevant ESE examination and you have also missed the late registration period at the ESSC, it is still possible to register for the examination in the period between two days before the examination and the date on which the examination is scheduled to take place via the ESE Web Shop. This period closes at 23:59 on the day of the examination. For this type of registration, you have to pay a € 20 administration fee. Refunds are not granted.


If payment via the ESE Web Shop is not possible, you can also pay at the ESC information desk (Click here for address details and opening times). If the examination ends after 16:00, or is held on a Saturday, and it is not possible to pay via the web shop, you can also pay at the ESC information desk on the next working day that the office is open.

 

ESHPM

If you are admissable to the relevant ESHPM examination and you have also missed the late registration period at the ESSC, it is still possible to register for the examination in the period two days before the examination and the date on which the examination is scheduled to take place via the this website. This period closes at 23:59 on the day of the examination. For this type of registration, you have to pay a € 20 administration fee, which can only be done online. Refunds are not granted.

 

RSM

If you are admissable to the relevant RSM examination and you have also missed the late registration period at the ESSC, it is still possible to register for the examination up to and including the next working day after the date on which the examination is scheduled to take place via the online EBS payment system For this type of registration, you have to pay a € 20 administration fee. Refunds are not granted.

 

Payment confirmation will be sent to your student email address. The Examining Board will inform RSM’s Department for Exam Administration and the relevant programme manager of your registration one working day after the examination. Your mark with then be processed in Osiris.

 

 

4. Interim deregistration for written examinations

During the registration period, it is also possible to deregister for examinations. You can arrange this easily in Osiris Student. This way, you will not receive the “not present” entry in your student file and Osiris Student. Also, we'll know that another student can use your reserved workspace. 

Exceptions:
Students at the following faculties cannot make use interim deregistrations for written examinations:
- ESL bachelor- and master students. 

 

5. Other types of examinations

a. Oral exminations

If you are going to sit an oral examination, or want to have your thesis or paper graded, you will need an examination form. This document is also known as the “examinations letter”. This document can be used to approve the result of one of the mentioned activities by the responsible lecturer and can be registered by the Department for Exam Administration.

You can request this examination form (“tentamenbriefje” in Dutch) at the Erasmus Student Service Centre (ESSC).

Information on filling out the examination form:

  • As a student, fill in your personal details and course details in the appropriate place on the form.
  • Hand in the form at the ESSC and they will ensure that the form arrives at the Department for Exam Administration.
  • After assessment, the lecturer fills in the mark obtained as well as the number of credits (ECTS). The lecturer signs his/her signature, gives you a breakdown of the completed form as evidence and ensures that the form is returned to the Department for Exam Administration for administrative processing.

The Department for Exam Administration then processes the result in Osiris and archives the examination form

 

b. Examinations for students with disabilities

Students with temporary or structural forms of disabilities can, for the duration of this disability and within reasonable limits, make use of special facilities. These facilities, including the adjustment of examination facilities, helps to ensure that there is an equal chance of academic success for students with disabilities.

Obtaining approval
Firstly, you need to submit a request to the Examining Board of the faculty at which you are registered. If you are registered are two faculties, you must submit a separate request to both faculties. Based on your disability, the Examining Board will determine whether you are eligible to sit written examinations in the above-mentioned locations and for how long the approval will be valid.

Registration
Students who have permission to sit examinations in the smaller rooms can register online for examinations in the usual way via Osiris Student during the registration period. Here, you can indicate that you have been given permission to sit the examination in a smaller room by checking the appropriate box.

Students who have permission to sit examinations in the smaller rooms can register online for examinations in the usual way via Osiris Student during the registration period. Here, you can indicate that you have been given permission to sit the examination in a smaller room by checking the appropriate box.

Locations

Start times
Examinations in the smaller rooms for students with disabilities start half an hour earlier than the regular examinations for other participants. The examinations end at the same time.

Disciplinary rules
Disciplinary rules for examinations in the smaller rooms for students with disabilities are exactly the same as the standard disciplinary rules.

Choosing to sit examinations in the large hall
Participants who have permission to sit examinations in the smaller rooms designated for students with disabilities may, before the start of the examination, choose to sit the examination in the usual large hall. By doing this, the student waives their right to half an hour of extra time. It is only possible to make use of the extra half an hour if the examination is being sat in the smaller examination rooms for students with disabilities. If participants choose to do this, the Examining Board should be informed in good time.

Participants who have permission to sit examinations in the smaller rooms designated for students with disabilities may, before the start of the examination, choose to sit the examination in the usual large hall. By doing this, the student waives their right to half an hour of extra time. It is only possible to make use of the extra half an hour if the examination is being sat in the smaller examination rooms for students with disabilities. If participants choose to do this, the Examining Board should be informed in good time.

 

6. Disciplinary rules for written examinations

Establishing the rules for written examinations is one of the tasks of the Examining Board of a study programme or faculty. The Examining Board publishes the rules in the Rules and Guidelines or as part of the Course and Examination Regulations (OER). To ensure that all of the EUR's examinations are administered in a similar manner, general agreements have been made with the Examining Boards concerning the rules for written examinations. You can read those agreements here.

 

7. Cancellation of examinations due to a weather warning

Occasionally, examinations are cancelled due to extreme weather conditions, such as a severe storm, black ice or heavy snowfall. These are situations in which it is very dangerous to go out on the road, which cause long queues of traffic or disrupt train services. Therefore, examinations can also be seriously disrupted since many students do not arrive or arrive late to the examination. Practice shows that such situations often lead to confusion as to whether examinations will still go ahead or if they will be cancelled. In order to provide maximum clarity in this type of complex situation, there is one general procedure.

When
If the Royal Netherlands Meteorological Institute (KNMI) issues a weather warning for the whole country, or specifically for the Rijnmond region, due to very severe storms, black ice, heavy snowfall or other extreme weather conditions.

As soon as a weather warning has been issued, the examination timetable is checked to see which examinations are scheduled for that day, and for which programmes. These examinations will be cancelled and this will be communicated in the following manner. 

Communicating a cancellation
Any such cancellation will be announced on the EUR homepage, as well as on the ESSC and Department for Exam Administration news pages. The cancellation will also be displayed on the screens around campus. The faculties can further inform students via SIN or SMS.

Alternative date for cancelled examinations
The cancellation of examination(s) due to a weather warning means that a new date needs to be scheduled as soon as possible. The Department for Exam Administration takes the initiative to arrange this and consults with the educational office of the relevant programme(s). The rescheduled examination will take place more than two weeks after the original examination date.

The new date will be published by the relevant programme(s) on SIN. The Department for Exam Administration will publish the new date on the ESSC website and on the screens.

 

8. Complaints about examinations

Do you have a complaint about an examination and/or the course of events during the examination? You can file a complaint via the ‘Legal position’ website.