Disciplinary rules for written examinations

Introduction

Establishing the rules for written examinations is one of the tasks of the Examining Board of a study programme or faculty. The Examining Board publishes the rules in the Rules and Guidelines or as part of the Course and Examination Regulations (OER) @@@hyperlink OERs@@@. To ensure that all of the EUR's examinations are administered in a similar manner, general agreements have been made with the Examining Boards concerning the rules of order. These are described as follows.

 

1. General provisions concerning order during written examinations

1.1 The invigilators appointed for this purpose are charged with enforcing order during written examination on behalf of the Examining Boards. A senior invigilator is present in the M Hall during written examinations. The senior invigilator coordinates the course of events during the written examination.

1.2 At the beginning of each written examination at least one examiner (lecturer) is present in one of the rooms where the written examination is administered or is personally directly reachable by the senior invigilator.

1.3 All students taking an examination must comply with the instructions of the invigilator. If a student fails to comply with an invigilator's instructions, the invigilator will prepare a written report of the incident. The Examining Board will subsequently deliberate on potential sanctioning.

1.4 In cases where suitable facilities are provided for the safe storage of the personal property of the candidates outside the room where the examination is taking place, any coats and bags may not be taken into the examination room. In other cases, coats and jackets must be placed on the back of a chair. Bags must be kept closed and out of reach.

1.5 It must be quiet prior to, during and after the examination in the examination room. All forms of communication are excluded during the examination, except for communication with the invigilator and the lecturer.

1.6 The examination room is equipped with camera surveillance.

1.7 Mobile detection equipment will be used during visits to the toilets.

 

2. Provisions concerning registration for participation in a written examination

2.1 Only a student who has registered on time for a written examination is entitled to have the mark he/she obtains recorded. An exception will be made for students who have received written permission from the Examining Board to be added to the list of participants later.

2.2 Students can register in Osiris Student for all written examinations during the registration period for a particular examination. In principle, the registration period is open from 35 days until 7 days prior to the examination. Students who are unable to register via Osiris Online must register at the Erasmus Student Service Centre (ESSC) in the hall of the E Building.

2.3 Following the expiry of the registration period, students can still register up to two days prior to the examination by registering at the ESSC. A € 13.50 fee will be charged for each examination. It is recommended that the student take the receipt of payment along to the examination, to be shown to the invigilator in case the name of the relevant student does not appear on the list of participants due to the late registration.

2.4 If in conflict with one of the above sub-sections, the student nevertheless participates in the examination, the result achieved is not valid, unless the Examining Board decides otherwise.

 

3. Provisions concerning entering and leaving the room where the written examination is being administered

3.1 Written examinations are administered in various rooms and halls of the EUR's Woudestein complex. The most frequently used examination location is the M Hall on the ground floor of the M Building. On examination days, monitors at various places, including the entrance to the M Building, indicate the precise location of the examination and any changes. This information is also available on the SIN channel ‘Examination Locations’ during the evening from 9.30 p.m. onwards for at least the morning examinations to be held the following day.

3.2 Students with dyslexia and certain other functional limitations use a different room for their examinations. They must have obtained approval for this purpose from the Examining Board of their study programme prior to the end of the registration period. The written examinations in this room start 30 minutes before the examinations held in the other rooms.

3.3 With an eye on the quiet and orderly course of events, participants must arrive and take their place in the examination room on time. The M Hall is subdivided into sections. Each section can accommodate a maximum of 49 students. The sections are subdivided in advance on the basis of student numbers. The first and last number in each section are indicated on signs.

3.4 It is still possible to start an examination up until 15 minutes after the commencement of the examinations; after that this is no longer possible unless the senior invigilator gives permission for late participation to the examination as a result of a demonstrable serious traffic inconvenience. It is not possible to appeal the decision to refuse participation in an examination due to late arrival.

3.5 Students are not permitted to leave the examination room within one hour of the commencement of the examination. Any student handing in his/her examination papers to the invigilator before the end of the examination shall ensure that the other students are disturbed as little as possible.

3.6 The time when the examination ends is the time at which all examination papers and answers must be handed in. Students must ensure their student number, name and signature are written in pen on any forms to be handed in and that they are handed in to the invigilator as such. The students must remain seated during the last 15 minutes of an examination. The invigilator will collect the examination papers after the examination time has lapsed.

3.7 Scrap paper, examination questions, answers and other examination-related documents may not be taken from the room during and after the examination.

 

4. Specific provisions concerning order during examinations

4.1 The student is limited to having the following materials on his desk: a valid proof of identity (see Article 4.2), writing utensils, food and drink for personal consumption and, if applicable, proof of participation. A number of examinations also permit the use of a simple or graphical calculator, or the use of certain references. The lecturer must indicate this in advance and this must be recorded on the examination's cover page. References that are permitted during an examination must not have any personal annotations. Equipment, as well as other permitted references, may be borrowed from someone else, provided that the transfer takes place prior to the examination. If this equipment or reference material contains information that allows fraud to be committed, the owner as well as the borrower will be held responsible.

4.2 Every participant must be able to identify him/herself on the basis of one of the following proofs of identity: university student card, driving licence, ID card or passport. Students are not permitted to participate in the examination if they cannot show the invigilator one of these identity cards.

4.3 Only paper supplied by the university may be used during the examination. The use of the student’s own paper is not permitted.

4.4.a In cases where suitable facilities are provided for the safe storage of the personal property of the students taking the examination, mobile telephones may not be taken into the examination room. In all other cases, mobile telephones must be switched off as soon as the student enters the examination room. Furthermore, mobile telephones must remain out of reach throughout the entire examination. The use of mobile telephones and other electronic communications equipment during written examinations is prohibited. Violation of this provision is considered fraud.

4.4.b Watches are not permitted during the examination. Watches must be stored in a coat/jacket or bag.

4.5 During the first hour and final half hour of an examination, no-one shall be allowed to go to the toilets, other than in exceptional (medical) circumstances of which the lecturer or invigilator was informed in advance by the student. Each student may visit the toilets once during an examination, whereby in each section no more than one person shall be given permission at any one time. Students must notify the invigilator that they have to visit the toilets and the invigilator’s instructions must be fully complied with.

4.6 The invigilators are responsible for enforcing order in their section prior to, during and after the examination. If a lecturer assumes this role, the lecturer becomes the invigilator. In case of fraud, the invigilator completes a fraud form and stamps the examination paper as 'own risk'. The involved student(s) is/are nevertheless permitted to continue the examination.

 

5. Provisions concerning fraud and misbehaviour, and associated sanctions

The term ‘fraud’ is understood to mean any actions or omissions of a student that make it impossible for the examiner/Examining Board to form a correct judgment about the student's acquired knowledge, insight, and skills or that of fellow students. Cases of fraud are reported in writing to the Examining Board of the relevant study programme. Each study programme sets its own policy in this regard. For information on this subject see the Rules and Guidelines of the relevant study programme.@@@WAAR DAN, direct verwijzen!!@@@