Registration with the BRP

Municipal Personal Records Database

Foreign employees who want to stay in the Netherlands for more than four months must register within 5 days of arrival with the BRP (dutch: Basis Registratie Personen or in English: Municipal Personal Records Database) of the municipality where they will live within five days of arrival.

Please phone to 14010 to make an appointment with the BRP in Rotterdam. The employee will be directly assisted at the agreed time. The registration in the BRP takes place at the Civil Affairs desk at the city hall, using the attached form.

The address of Rotterdam city hall is: Coolsingel 40, 3011 AD in Rotterdam.

The following documents must be submitted for registration in the BRP:

  • A valid passport;
  • Proof of legal stay, for example proof that an application for a residence permit has been submitted;
  • A rental contract, evidence of boarding at an address or the title deed to ones house;
  • Birth certificate (if applicable: provided with an apostille or legalisation stamp and verified if necessary).

Registration in the BRP can proceed without the birth certificate. However the birth certificate must be submitted within three months after registration.

Upon registration in the BRP the employee will be automatically assigned a Citizen Service Number (BSN). 

If the foreign employee leaves the Netherlands, he must deregister from the BRP.

Staying less than four months in the Netherlands

Employees that stay in the Netherlands less than four months can choose to register with the RNI (in Dutch: Registratie niet Ingezetenen) as a non-resident in order to obtain a BSN.

Please phone to 14010 to make an appointment in Rotterdam. The employee will be directly assisted at the agreed time. The registration in the RNI takes place at the Civil Affairs desk at the city hall.

The foreign employee has to visit the city hall in person and need to show a valid passport.