MVV (Entry Visa)
Since your stay will be longer than three months, you will need an entry visa (MVV) to be able to enter the Netherlands.
Purpose of stay
An MVV is always issued for a specific purpose. For you this purpose is: ‘employment’. The Highly Skilled Migrant scheme or EC Directive 2005/71 is applicable. Consequently the applications for both the visa (MVV) and residence permit (VVR) are submitted via your HR department.
You need to provide the following documents for the application:
- copy of a valid passport (pages indicating personal details and expiry date). Please note that your passport must be valid for at least 6 months after the date of issue of the entry visa/MVV.
- evidence that you have adequate financial means (periodic payments that finance your stay in the Netherlands, for example, evidence of sponsor funds, scholarship or salary)
- copy of the degree which entitles you to participate in the PhD programme, including a translation of this document into Dutch, English, French or German (only necessary for the EC directive 2005/71).
It takes about two to four weeks before a decision is made regarding the application. The MVV must be collected at a Dutch embassy or consulate in the country of origin or country where you legally reside (= the country where you have a residence permit in the period prior to your stay in the Netherlands).
VVR (Residence Permit)
A residence permit (VVR) is required for stays of longer than three months. A residence permit entitles the holder to travel within the Schengen area freely. This application too is submitted via your HR department. Within a few days of arriving in the Netherlands you will receive an invitation to pick up the VVR from one of the local IND desks. In Rotterdam as well as in The Hague this desk is located at the city hall.
Depending on your nationality you might have to take a tuberculosis test upon your arrival in the Netherlands, in order to obtain a residence permit. People from EU and EER countries, Albania, Andorra, Antigua and Barbuda, Argentina, Australia, Bahamas, Bahrain, Barbados, Belize, Bosnia and Herzegovina, Brazil, Canada, Chile, Colombia, Comoros, Costa Rica, Cuba, Dominica, Egypt, El Salvador, Fiji, Grenada, Iceland, Iran, Iraq, Israel, Jamaica, Japan, Jordan, Kuwait, Lebanon, Libya, Macedonia, Maldives, Mauritius, Mexico, Monaco, Montenegro, New Zealand, Nicaragua, Niue, Oman, Panama, Paraguay, Qatar, Romania, Samoa, San Marino, Saudi Arabia, Serbia, Seychelles, Singapore, St Kitts and Nevis, St Lucia, St Vincent and the Grenadines, Suriname, Syria, Tonga, Trinidad and Tobago, Tunisia, Turkey, Uruguay, Venezuela, United Arab Emirates, United States of America, Yemen are exempt from this requirement. Tuberculosis tests can only be done by the Municipal Health Service (GGD). The tuberculosis test is free of charge. Via (010) 433 9933 you can make an appointment with GGD Rotterdam-Rijnmond. Are you going to live in The Hague, you can contact GGD Haaglanden via (070) 3537169 to make an appointment.
You must register with the Municipal Personal Records Database (BRP) of your city or town within five days after arrival. You can fill in the attached form for this in advance. You must submit the following documents to register:
- A valid passport
- Your rental contract, evidence of boarding at an address or the title deed to your home
- Birth certificate, and if applicable, certificates of marriage, divorce, or the death of partner(s). The certificates must bear an apostille or legalisation stamp and also be verified if necessary.
An appointment in Rotterdam can be made via: 14010. In The Hague you can make an appointment by sending an email to email@example.com
Citizen Service Number
Anyone who registers in the Municipal Personal Records Database is automatically assigned a Citizen Service Number (in Dutch: BSN). The BSN is a personal number under which you are registered with the government. EUR needs this number to be able to pay your salary, for instance. You also need it to open a bank account or purchase insurance.
Expat Desk Rotterdam/The Hague
If you plan to reside in or near Rotterdam/The Hague your application for an entry visa (MVV) and Residence Permit (VVR) runs via the Expat Desk Rotterdam/The Hague (please ask your HR department), then two preliminary steps are combined: VVR application and Municipal Personal Records (Basis Registratie Personen [BRP]) registration. Your HR department will schedule an appointment for you via Expat Desk, to (in the following sequence):
- register in the BRP (see above regarding the documents that you need to bring with you)
- visit the regional IND desk, to receive your residence permit, or to submit a passport photo and a Passport Photo Form in order to generate your residence permit.
In order to obtain a VVR you must purchase health insurance. You can also satisfy this condition afterwards.