Glossary

  • Call for papers

A conference sends out an invitation to indicate that papers may be sent in. Taking into consideration the acceptation rate of the conference and the amount of response to the call for papers, the editorial board of a conference decides consequently who will be invited to give a presentation, poster session or will be published in the conference proceedings.  

  • Colloquium

A colloquium consists of a single lecture given by a researcher about his work. The attendees are usually direct colleagues in the same field or an allied field, who can ask questions, give comments and evaluate the work. A colloquium is usually given in the early stages of research.  

  • Conference proceedings        

Conference proceedings are bundles of the accepted papers from the scholars that contributed to the conference, and are usually published after the conference. Because they were written by different authors, these papers have no other connection than the theme of the conference. Sometimes only a selection of the best papers is bundled into conference proceedings. It also happens that the authors of the best papers are asked to submit their paper to a special issue of an international academic journal.    

  • Keynote speaker                   

The keynote speakers are usually experts in their field; their speeches are supposed to be state of the art science. Keynote presentations are held in plenary sessions, with all participants of a conference present. Keynote speeches are long presentations (30 – 90 minutes). They often include time for questions from the audience, panel discussions or plenary discussion.

  • Notification of Acceptance

After a researcher has responded to a call of papers, he/she can either receive a notification of acceptance or non-acceptance. A notification of acceptance can vary from strong to weak accepts, and one can be accepted to give a (regular or short) presentation, a workshop, a poster session or a place in the conference proceedings.

  • Poster presentation

Poster presentations provide an opportunity for researchers to present their research to all participants of the conference. A poster presentation consists of a poster (usually according to a format provided beforehand) which briefly describes a research project. It states the aim, approach and results. They provide an opportunity to present the results of research, without requiring the work of writing a full paper. Most of the time, there is a special area in the conference facility where the poster presentations take place.

  • Symposium

‘Symposium’ is often used as a synonym for (academic) conference. However, there is a small difference between the two. Whereas a conference for the most part consists of one-way lectures or presentations, a symposium is usually characterized by a more open discussion. 

  • Track (single/multiple)                         

The presentations are often organized into tracks. In a track, various presentations with a common theme are presented and discussed. Most conferences have multiple tracks or ‘parallel sessions’. In a multiple track conference, different sessions are held simultaneously (usually in large conferences with multiple rooms), while in a single track conference all sessions are successive.