Data classification

Sensitive data
In general data at universities is classified as: public, internal, confidential or secret.

Examples:

Data classification

Description

Indicative examples for personal data

public

Public information on public websites and in public publications.

name, publications

internal

Not intended for the public but at the same time not harmful, fallen in the wrong hands.

memo’s, instructions, guidelines

confidential

Indirect sensitive data which could harm people, organisations or governments.

Information about a person’s economic position (credit / debt).

secret

Direct sensitive data. Data that will immediately have severe consequences for people, organisations or governments.

Information about a person’s psychological, medical or criminal status.

If you work with sensitive data, contact the Research Support Office [researchsupport@remove-this.eur.nl] for a quick data assessment (classified / secret / other) to ensure all necessary measures are taken.

For sharing data safely and securely, the EUR provides the SURFdrive service - the ‘safe Dropbox’. See here for info about SURFdrive. See here for the manual to install SURFdrive on your @wEURk workplace.

Encrypting documents and sharing your password

When you want to protect an Office document it is possible to encrypt your document. Here you will find a manual for encrypting Office documents. Also you will find recommendations for creating and sharing passwords.  
When you want to protect an other type of document or a folder it is also possible to encrypt your document or folder. Here you will find a manual for encrypting documents and folders using the program 7-Zip.

Encrypting the hard disc of your laptop (Windows / Mac)

If you work with data other than public data, and you work on a laptop, you must encrypt the hard disc of your laptop. If you use a laptop provided by the EUR, please contact us at researchsupport@remove-this.eur.nl for practical assistance. Please expect the procedure to take 30 minutes. 

If you are allowed to work on your own laptop (Bring Your Own Device), and you work with data other than public data, you must yourself see to it that  the hard disc of your laptop is encrypted. See here for the manual for a laptop using Windows 7 and here for your Mac