Ethics review

ESHCC underlines the importance of an ethical review of research projects prior to starting research. When starting an employment relation with EUR, employees confirm that they will act in compliance with the Netherlands Code of Conduct for Scientific Practice 2018.

ESHCC Ethics Review Board

The aim of the ESHCC Ethical Review Board (ERB) is to help researchers to minimize the ethical risks associated with their upcoming research.

Starting April 2nd 2021, all ESHCC researchers are required to file for ethical approval for upcoming research, in line with the EUR policy. PhD researchers, assistant, associate, and full professors as well as visiting researchers at ESHCC must file for approval with the ESHCC Ethical Review Board.

The ESHCC Ethical Review Board has opted for a two-step procedure. In the first step, researchers fill out a shortlist of about twenty questions assessing whether the research involves ethical risks. If so, researchers need to complete a second step and fill out any questions that were triggered from a longlist of questions designed to map these ethical risks in detail. ERB applications are to be completed and submitted via Ethics Monitor, the online submission system.

The questions posed during the ethical review process cover key attributes of the social sciences and the humanities that may influence ethical issues (underlying ethical principles; methodology; participants; participant consent; protection of personal data and privacy). The Ethics Review Board’s assessment considers all research project phases (ranging from the research plan to the dissemination of the results) as well as the manner in which ethical questions are converted into procedures and instruments.

The Ethics Review Board is not responsible for checking on compliance with what has been agreed upon in the Ethics Review Procedure by way of the approval letter, except, in particular cases, for externally funded research. Revisions of, or amendments to, a research project that has been approved by the Ethics Review Board need to be reviewed by the Ethics Review Board as well.

Separate arrangements are being made for research carried out by (Re)MA-students. Until further notice the Ethics Review Board communicates with the supervisor who is responsible for the research of their students and receiving the approval from the Ethics Review Board.

Members

The following people have a seat on the Board:

Secretary: Tijs Gelens, MA (ERS)

    How to submit your application

    ERB applications are to be completed and submitted via the online submission system, Ethics Monitor. Here you find the (video) guidance for the Ethics Monitor. Researchers will first be asked to complete about twenty questions from the shortlist, after which follow-up questions from the longlist may or may not be triggered. Questions regarding the submission procedure or specific submissions can be addressed to the ERB secretary Tijs Gelens via ethicsreview@eshcc.eur.nl.

    All researchers need to upload a data management plan with their application. Does your research involve data collection among or about humans? Then you also need to submit an informed consent form. If your research involves personal or sensitive data, always contact the ESHCC Privacy Officer to demonstrate compliance with the GDPR (General Data Protection Regulation). Please find the templates for these documents below:

    For more information on Data Management and for individual advice on your Data Management Plan, please contact the ESHCC data steward Nils Arlinghaus via datasteward@eshcc.eur.nl or visit the website of the Erasmus Data Service Centre. To avoid delays, reach out ahead of time.

    The ESHCC Ethics Review Board works with submission dates:

    • The first of each month, or when the first of the month falls in a weekend, the Monday after this weekend. 
    • No submissions will be reviewed in July and August.

    Time path:

    * If you only had to complete the shortlist of questions, you will be notified within two weeks whether or not ethical approval is provided.

    * If you had to complete longlist questions too, you will receive two reviewers’ comments within two weeks after the submission deadline. Applicants are expected to respond to this advice within one week, after which the results will be communicated to the applicant in the week that follows the response.

    Please note: this time path may be subject to change when an agreement cannot be reached easily.