Facilities Officer

Introduction

As the new facilities officer, you work a minimum of three days per week. Situated in the Dean’s Office of Rotterdam School of Management, Erasmus University (RSM), you ensure an optimal, safe and well-functioning working environment for staff and visitors. 

In this role, you combine hands-on operational facilities coordination with stakeholder communication, supplier management and administrative responsibilities.

You report to the facilities and services manager and you support and, when required, cover selected demand-management activities to ensure continuity of services within RSM. 

Job description

Key responsibilities

As facilities officer, your responsibilities include the following:

• Ensure a safe, functional and pleasant working environment for RSM staff by coordinating day-to-day facilities services
• Act as a primary operational contact for facilities-related matters within RSM
• Communicate with internal stakeholders and external suppliers regarding the needs, changes and planning of the Facilities department
• Identify space-related requirements such as furniture, building repairs, relocations and facilities supplies
• Coordinate and plan facilities changes, such as:
  • prepare requests and seeking approval from the facilities and services manager
  • place orders in line with EUR procurement regulations
  • receive, check and distribute supplies and equipment
• Maintain facilities-related stock and equipment and monitor usage data
• Manage and coordinate outsourced work with the EUR Service Desk and other suppliers
• Prepare, coordinate and support internal office moves and workplace changes
• Support basic IT and facilities setup, such as connecting computers, electric desks and office equipment
• Carry out light handyman and practical facilities tasks within the school, such as maintenance of the pantries, deep cleaning office furniture, etc.
• Attend regular operational meetings as needed. 

Demand management support

In addition to operational coordination, you carry out the following:

• Support and, when required, provide temporary cover for selected demand-management activities, such as:
  • intake and coordination of facilities requests
  • stakeholder communication on status, timelines and dependencies
• Ensure continuity of services during peak periods or staff absence
• Escalate complex or strategic issues to the facilities and services manager. 

Job requirements

As our facilities officer, you have the following:

• Good written and spoken English and Dutch
• Proven experience in a similar facilities or operational role
• Experience within an educational or complex organisational environment is an advantage
• Proactive, solution-oriented and hands-on mindset
• Strong organisational and multitasking skills
• Clear communicator with strong stakeholder management skills
• Team-oriented and service-minded
• Strong computer skills: Windows competent
• Ability to work independently while aligning closely with the facilities manager and team.

Employment conditions and benefits

We offer you an internationally oriented and varied job in an enthusiastic team, with excellent working conditions in accordance with the Collective Labour Agreement for Dutch Universities (CAO-NU).

This position is for 0.6 fte - 0.8 fte. and we would like you to start as soon as possible. Your main workplace is Campus Woudestein in Rotterdam at Rotterdam School of Management, Erasmus University (RSM). 

The salary is dependent on your experience and knowledge and ranges from a minimum of € 3,004 to a maximum of € 3,465 gross per month at Scale 5 on a fulltime basis (38 hours), in accordance with the CAO-NU. 

We offer you a contract for an initial period of one (1) year. This contract can be converted into an employment contract for an indefinite period if suitability is proven and, if continued in the same position, when financial and/or organisational circumstances remain the same.

Read below to see everything else we have to offer you:

- Everything you need for a good work-life balance: the option to work from home in consultation with your manager, 41 days of paid leave with a 40 hour contract, 8% holiday pay and an 8.3% end-of-year bonus, and a significant discount on a subscription for our on-campus sports centre!

- Sustainable, inclusive and diverse work environment with an open culture, where you can be yourself and we pay attention to each other and to the world around us. Make the most of our bicycle budget, or join networks such as Young@EUR, FAME or QuEUR.

- Time and space for your development in the broadest sense: development days and a personal career budget and free access to our university library.

- Good pension with ABP that EUR contributes 2/3rds towards, discounts on various collective insurances with Zilveren Kruis Achmea, Loyalis, and Allianz, and compensation for travel, working from home and home internet use.

- Are you currently combining your job with parenthood, or do you want to do so in the future? EUR offers partially paid parental leave and fully paid additional birth leave for partners, and our campus features a daycare (daycare not paid for by EUR).

Employer

Erasmus University Rotterdam (EUR) is an internationally oriented university with a strong social orientation in its education and research, as expressed in our mission ‘Creating positive societal impact’. EUR is home to 4.100 academics and professionals and almost 33.000 students from more than 140 countries. Everything we do, we do under the credo The Erasmian Way – Making Minds Matter. We’re global citizens, connecting, entrepreneurial, open-minded, and socially involved. These Erasmian Values function as our internal compass and create EUR’s distinctive and recognizable profile. From these values, with a broad perspective and with an eye for diversity, different backgrounds and opinions, our employees work closely together to solve societal challenges from the dynamic and cosmopolitan city of Rotterdam. Thanks to the high quality and positive societal impact of our research and education, EUR can compete with the top European universities. www.eur.nl.

Faculty / Institute / Central service

Rotterdam School of Management, Erasmus University (RSM) is one of Europe’s top-ranked business schools. RSM provides ground-breaking research and education furthering excellence in all aspects of management and is based in the international port city of Rotterdam – a vital nexus of business, logistics and trade. RSM’s primary focus is on developing business leaders with international careers who can become a force for positive change by carrying their innovative mindset into a sustainable future. Our first-class range of bachelor, master, MBA, PhD and executive programmes encourage them to become critical, creative, caring and collaborative thinkers and doers.
www.rsm.nl

RSM is an equal opportunity employer and explicitly encourages applications from candidates of all genders, ethnicities, and nationalities.

Additional information

Further information about this position can be obtained from Aisha de Valk-Abubaker, via avalk@rsm.nl 

Applying

Are you interested in applying for this vacancy? Please submit your application, including CV and cover letter, before Friday 12 June.