Library Assistant

Introduction

Are you looking for a temporary part-time role in an international academic environment? Do you enjoy working accurately with data, bringing structure to information and contributing to a clear project result? Then this role may be a good opportunity for you. 

IHS is looking for a temporary part-time Library Assistant to support the integration of the IHS library database into the university library database system, WMS. In this role, you will help review, verify and update library records so they can be accurately included in the university system. 

This is a temporary position for approximately three months, starting around mid-July until mid-October 2026, for two days per week. The role is based at Erasmus University Rotterdam’s Woudestein campus.

Job description

The IHS library database is currently being integrated with the wider university library database. Most records have already been migrated successfully. The remaining set of records still needs to be reviewed, corrected, and prepared for integration. 

We are looking for someone who enjoys working carefully with structured information and who can help bring this project to a successful completion. Your work will contribute directly to the quality and accessibility of IHS library information for students, academic staff, and other users. 

Your tasks will include: 

• Assisting with the integration of the IHS library database into the university library database system 

• Reviewing incomplete, inconsistent or incompatible library records 

• Verifying record accuracy by consulting the IHS library catalogue and, where needed, physical library materials 

• Entering, updating and correcting data in the relevant library systems 

• Preparing records for data migration 

• Reporting questions, inconsistencies or complex cases to the Information Manager 

• Collaborating with the integration team on data migration issues 

• Documenting findings and providing progress updates where needed 

Job requirements

This role requires accuracy, patience and a careful way of working.  

In return, you will gain hands-on experience with library data, database integration and information management, while contributing to a project that improves the accessibility and quality of IHS library information.  

You are accurate, organised and comfortable working with structured information. You work carefully and independently while keeping an eye on deadlines and data quality. 

You have: 

• A careful and accurate working style, with strong attention to detail 

• Good organisational skills and the ability to work to deadlines without losing quality 

• Good digital skills and confidence in learning new systems 

• The ability to work independently and ask questions when clarification is needed 

• A proactive and solution-oriented attitude 

• Good written and spoken English communication skills 

• The ability to work well in an international and multicultural environment 

Experience with administrative work, data entry, library work, database maintenance, library catalogues, library databases or information management systems is an advantage.  

Familiarity with academic libraries or educational environments, or an interest in information management, library studies, urban studies, social sciences or a related field, is also considered an asset.  

The role is linked to the UFO profile Medewerker bibliotheek services 3.

Employment conditions and benefits

What we offer: 

• A temporary, part-time assistant position for approximately three months, from mid-July to mid-October 2026. 

• A contract for approximately 16 hours per week 

• A salary between €3.004 and €3.465 gross per month based on full-time employment, linked to scale 5 of the CLA NU and adjusted proportionately for part-time work 

• Generous employment conditions, including: 

• 8.0% holiday allowance 

• 8.3% end-of-year bonus 

• Pro-rata annual leave days 

• Pension scheme contributions, where applicable 

• Commuting and internet allowance, where applicable 

• Practical experience with library systems, data quality and information management in an international academic environment 

• An international and diverse working environment at Erasmus University Rotterdam’s vibrant Woudestein campus 

• The opportunity to feel welcomed and connected at IHS. Together, we will discuss how you would like to be involved in relevant team or departmental activities, so that you can get to know IHS and feel part of the working environment during your assignment. 

Please note that IHS has its own Labour Conditions; the full CAO NU is not applicable. 

Faculty / Institute / Central service

The Institute for Housing and Urban Development Studies (IHS) is a centre of urban expertise under Erasmus University Rotterdam (EUR). IHS works to make cities more liveable, inclusive, and environmentally sustainable through education, research, and advisory services. We collaborate with urban professionals, international organisations, and academic institutions across the globe to co-create urban knowledge that leads to action. 

IHS operates within the Erasmus School of Social and Behavioural Sciences (ESSB) and the Erasmus School of Economics (ESE) and is part of EUR Holding BV. 

Department

The IHS library operates under the IHS Professional Services department. Supports access to academic knowledge, databases, and publications. Its main purpose is to support academic staff and international students in using high-quality and relevant academic resources for education, research, and advisory work. 

Additional information

For more information about IHS, please visit our website www.ihs.nl.  

More information about the position can be obtained from Sharon N. Welsh, IHS Information Manager, s.welsh@ihs.nl. For HR-related questions, please contact hr@ihs.nl. 

Applying

The application procedure consists of one round of interviews. The interviews will take place during the week of 29 June.

You can apply for this position up to and including 28 June. Please upload your cover letter and CV in English.

IHS offers equal opportunities to all employees and applicants, regardless of gender identity or expression, sexual orientation, religion, ethnicity, age, neurodiversity, disability, or any other aspect that makes them unique.

We look forward to receiving your application.