Project & Events Manager International Office

Introduction

As Project & Events Manager at the International Office, you are the driving force behind the International Office events. You organize events in an international context – for incoming and outgoing students, as well as for our international partners. You are the central point of contact for our events and take full responsibility for the organization from A to Z – from the initial concept to execution and evaluation.

Job description

As Project & Events Manager, you will organize impactful and inspiring projects and events related to internationalisation – from concept to implementation.

• You will coordinate and organise, among other things:
  • Official Welcome for International Students - the festive start of the academic year for new international students
  • Erasmus Goes Abroad Fair - a vibrant information market on studying and interning abroad
  • Week of the International Experience - a week full of inspiration on gaining international experience, including the Connecting Cultures Festival and Scholarship Ceremony
  • International Staff Weeks - during which you welcome and connect colleagues from around the world
  • The International Office stand and sessions during EUR Open Days
  • Events and meetings within our European networks EUF and UNIC
• You prepare project plans, scripts, and budgets and keep these up to date.
• You present plans and results convincingly and with flair – both on paper and on stage.
• You monitor the progress of projects, set priorities, and keep an overview, even under pressure.
• You measure the outcomes of the events and use these insights to improve future activities.
• You build and maintain a strong network of internal and external partners and actively seek creative collaborations.
• You stay curious and enjoy experimenting with new ideas, formats, and approaches.
• You coordinate and collaborate with your team members and support colleagues where and when needed.

Job requirements

You have experience in organizing events, are a great sparring partner, and don’t hesitate to roll up your sleeves. You easily adapt to different cultures, target groups, and unexpected situations. 
You effortlessly switch between creative ideas and precise execution. You combine decisiveness with flexibility and know how to win people over with enthusiasm and a well-structured plan. You thrive in a dynamic environment where plans can change, and you manage to stay calm without losing sight of the end goal. Last-minute requests and unexpected changes don’t faze you - instead, you see them as challenges to be met with a sharp eye for detail and an open attitude.

For this role, the following competencies are essential:

• Flexibility: You easily adapt to changing circumstances and different people, switch smoothly between tasks, and are open to new insights.

• Results-oriented: You work towards goals, make clear agreements, and commit to achieving objectives on time and with quality, even when faced with challenges.

• Stress resilience: You stay calm and perform effectively under pressure, maintain an overview in hectic situations, and recover quickly from setbacks.

• Planning and organization: You set priorities, plan your work realistically, and anticipate changes to ensure projects run smoothly.

• Progress monitoring: You keep a close eye on progress, schedule timely evaluation moments, and adjust when needed.

• Inventiveness: You think creatively, break through established patterns, and experiment with innovative ideas and approaches.

• Persuasiveness: You inspire others and gain support for your ideas by using appropriate arguments and communication styles.

• Networking skills: You establish connections easily, maintain relationships, and actively use your network to initiate and strengthen collaborations.

For this role, excellent command of spoken and written English (C1 level) as well as Dutch proficiency (minimum B1, Intermediate level) is required. You must also be willing to occasionally work evenings or weekends, for instance during Open Days, and be available during (part of) the summer due to the summer peak.

Employment conditions and benefits

We offer you an internationally oriented and varied job in an enthusiastic team, with excellent working conditions in accordance with the Collective Labour Agreement for Dutch Universities (CAO-NU).

The start date of this position is 1 December 2025 (or earlier) and you will be based at the International Office, part of Education and Student Affairs (E&S). This position is for 1 fte. The salary is dependent on your experience and knowledge and ranges from a minimum of € 3.708 to a maximum of € 5.057 gross per month Scale 9 on a fulltime basis (38 hours), in accordance with the CAO-NU. The contract is offered for a period of 1 year and can be converted into an employment contract for an indefinite period if suitability is proven and if continued in the same position, if (financial and/or organizational) circumstances remain the same.

Everything else we offer you; you can find below!

- Everything you need for a good work-life balance: the option to work from home in consultation with your manager, 41 days of paid leave with a 40 hour contract, 8% holiday pay and an 8.3% end-of-year bonus, and a significant discount on a subscription for our on-campus sports centre!

- Sustainable, inclusive and diverse work environment with an open culture, where you can be yourself and we pay attention to each other and to the world around us. Make the most of our bicycle budget, or join networks such as Young@EUR, FAME or QuEUR.

- Time and space for your development in the broadest sense: development days and a personal career budget and free access to our university library.

- Good pension with ABP that EUR contributes 2/3rds towards, discounts on various collective insurances with Zilveren Kruis Achmea, Loyalis, and Allianz, and compensation for travel, working from home and home internet use.

- Are you currently combining your job with parenthood, or do you want to do so in the future? EUR offers partially paid parental leave and fully paid additional birth leave for partners, and our campus features a daycare (daycare not paid for by EUR).

- Moving to the Netherlands for your job with EUR? Then you may be eligible for the 30%-ruling if you meet the requirements of the Belastingdienst (Dutch tax agency), and with our Dual Career Programme we will also help your partner find the right job for them.

Employer

Erasmus University Rotterdam (EUR) is an internationally oriented university with a strong social orientation in its education and research, as expressed in our mission ‘Creating positive societal impact’. EUR is home to 4.100 academics and professionals and almost 33.000 students from more than 140 countries. Everything we do, we do under the credo The Erasmian Way – Making Minds Matter. We’re global citizens, connecting, entrepreneurial, open-minded, and socially involved. These Erasmian Values function as our internal compass and create EUR’s distinctive and recognizable profile. From these values, with a broad perspective and with an eye for diversity, different backgrounds and opinions, our employees work closely together to solve societal challenges from the dynamic and cosmopolitan city of Rotterdam. Thanks to the high quality and positive societal impact of our research and education, EUR can compete with the top European universities. www.eur.nl.

Faculty / Institute / Central service

The Education and Student Affairs (E&S) service at Erasmus University Rotterdam plays a crucial role in supporting students so that they can reach their full potential. E&S is responsible for a wide range of services that support the student experience. This includes coordination of admissions, enrollment, and degree awarding, exam organization, and system management of Osiris. E&S also provides support in areas such as student guidance and counselling, career development, and internationalisation.  

Department

The International Office EUR promotes, supports, and facilitates the incoming and outgoing mobility of students and staff at Erasmus University. The team of approximately 18 fte is responsible for informing and guiding international students through various phases of the student journey, including diploma assessments, scholarship advising, immigration facilitation, and orientation. The International Office also manages over 50 university-wide exchange agreements and works closely with faculty exchange officers to facilitate impactful international experiences for students and staff.

Applying

Please submit your application, consisting of a motivation letter and CV, before the vacancy closing date.

The selection procedure consists of two interviews. Interviews are expected to be held in week 42 and week 44. 

You can find more information about the EUR on our website www.eur.nl. For more information about this vacancy, please contact Janna van der Wel via janna.vanderwel@eur.nl.

We look forward to receiving your application.

Persons of all gender identities or expressions, sexual orientations, religions, ethnicities, ages, neurodiversities, functional impairments, citizenships, or any other aspect are welcome to apply and join the EUR community.