The organization (students, lecturers and employees) is asked to submit HoKa ideas through a wide-ranging tender. A template has been developed for this request. The submitted HoKa ideas are assessed by employee and student participation bodies and program directors and the best ideas are asked for further detailing (Format HoKa plan, under development). If applicable, unsuccessful ideas will be referred to other funding sources such as Koers23 or Community for Learning & Innovation.
The final completed project proposals are assessed by the participation bodies and program directors and a project list is offered to the Vice-Dean for education or the Dean as advice for approval. The dean will ask the Joint Assembly (GV) for approval.
After obtaining approval, the projects will be provided with a project number and an agreed budget, after which the projects will start on January 1, 2021. Every four months, the project leaders must provide a status update, so that employee and student participation bodies and the program directors can keep a good grip on progress of projects and can exercise their controlling role.
HoKa projects come in two flavors
- Small HoKa projects. These projects are intended to provide students and teachers with innovative new project ideas an opportunity to further develop or try out these ideas. The guideline for the budget of these projects is a maximum of € 75,000 per project. When assessing the project ideas, they must fall within the six thematic categories of the Ministry of Education, Culture and Science, and they should also fit within the Erasmus MC Quality Agenda 2020 - 2024;
- Large HoKa projects (no limit). These projects are intended to implement the plans to improve the educational quality that the programs have formulated for the years 2020-2024. The completed Erasmus MC Quality Agenda has been clarified for each study program in the form of a covenant between the Dean and each program director. When assessing the project ideas, they must fall within the six thematic categories of the Ministry of Education, Culture and Science, and these projects should also fit within the covenant agreements. The covenants have been worked out for each study program.
As far as Ph.D. projects are concerned, research projects are not possible, but it is important that the results of the projects are measured (so it is wise to investigate whether an intervention or plan works). Projects have a maximum duration that is indicated in the Call. It is always possible to renew a project by resubmitting a project proposal, this new proposal is being assessed in the same way as other proposals submitted at that time.
Projects only relate to matters that apply to Erasmus MC's bachelor's and master's programs. If other parties are involved, they must bear a realistic share of the costs. This may be the case, for example, in collaborations with other faculties or universities.