Registration and Introduction

Your career as a PhD candidate at Erasmus University Rotterdam has started! To officially get started however, you need to be registered in the Hora Finita registration system. Also, you must draw up a Training Supervision Plan. Read how you can arrange these things and take off with your PhD research.

Hora Finita

Hora Finita is the online registration system for PhD students at the Erasmus University Rotterdam. All processes relating to a PhD trajectory, from enrolment to thesis submission, are managed by this system. This is in accordance with the PhD regulations of the university.

All relevant information is processed by Hora Finita during your entire PhD trajectory (personal data, training and supervision plan (TSP), progress reports, appointments or scholarships, courses followed, etc.). You can use Hora Finita to conduct your own journey and plan your programme.

Why use Hora Finita?

It is of utmost importance that data is entered into Hora Finita in a timely manner and that this data is complete. If you keep your data up to date, you make sure that all parties involved (PhD candidate, supervisors, Research Degrees Committee, PhD Support Office, Dean, etc.) have access to relevant information.

Hora Finita sends automatic e-mails during the entire PhD process (from invitations for Progress Meetings or Monitoring Seminars to approval of the PhD manuscript).

The system supports the three sub-processes of a PhD trajectory:

  • Registration: admission and registration of a candidate to a PhD track. All candidates will be registered in Hora Finita.
  • Monitoring: conducting research, progress interviews, training and supervision plan (TSP), obtained European Credits (EC), etc.
  • Public Defense Read more about the use of Hora Finita.

The Training and Supervision Plan (TSP)

According to the Erasmus University doctoral regulations, as a PhD candidate you must have a Training and Supervision Plan (TSP). Usually, you determine a TSP within the first two months of the PhD track, with help of your supervisor(s). In the TSP, you for example list all your mandatory courses, as well as the other activities that you have agreed upon.

Various departments and groups have their own versions of a TSP. Generally they contain the following elements:

  • A supervisory agreement form;
  • A composition of the supervisory team and the various roles in the team;
  • An agreement about frequency of supervisory meetings in the first couple of months, (meeting your doctoral supervisor once every two weeks is considered a minimum, once every week is preferable);
  • Suggestions for courses and number of ECTS;
  • A general description of your tasks;
  • Teaching responsibilities, if applicable;
  • An evaluation and assessment moments during your PhD trajectory;
  • The signatures of you, the supervisory team, the chairperson of the capacity group and/or director of research.

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