Termination of enrolment

Termination of enrolment 

If during the academic year you decide to terminate your enrolment at Erasmus University Rotterdam, you must indicate this in Studielink. In principle, you will be disenrolled starting in the month following the month in which the disenrollment request has been submitted via Studielink.

Retroactive termination of enrolment is not possible. Contact Erasmus Student Service Centre immediately in case you are not able to submit a request for termination of enrolment via Studielink.

Please read the step by step instructions in the Studielink Q&A.

Preparation

Decide whether interim disenrollment is advisable and possible. Bear in mind that students who are disenrolled starting on 1 July or 1 August are not entitled to a reduction in tuition fees and that disenrollment is not an option if you are still taking part in EUR educational activities or are receiving support or supervision from EUR. Any marks earned during the disenrollment period will also be invalid. Remember your entitlement to student financial assistance and the public transport travel card (OV-kaart) will lapse once you are no longer enrolled.

Final steps

After you have submitted a request for termination of enrolment via Studielink, it will take four to ten weeks to fully process the disenrollment request and to refund all or part of the excess amount of tuition fees paid. Disenrollment will only take effect after EUR has granted your request, until which time you are expected to continue to pay your tuition fees. Your personal Studielink page indicates your date of disenrollment, and your status is changed to ‘disenrolled’. It is possible that one more payment will be collected, depending on when the status change is implemented and the tuition fees are normally collected. This is always corrected and the charges settled as quickly as possible.

Tuition fees refund

Only tuition fees collected by EUR are eligible for refund. For further information, visit “Refund of tuition fees”

Disenrolment from EUR and Tuition Fees Receipt (Bewijs Betaald Collegegeld)

If you disenrol from EUR and continue your studies elsewhere using a Tuition Fees Receipt (Bewijs Betaald Collegegeld, BBC), you must submit the original BBC to EUR. You can submit the BBC in person at the Erasmus Student Service Centre (ESSC) or by post:

Erasmus University Rotterdam
Student Administration/Enrolment
Antwoordnummer 2791
3000 VB Rotterdam

If at the same time you discontinue the other degree course for which the BBC was used, an official statement from the research university/university of applied sciences will suffice. This statement must also state the date of disenrollment.

Disenrollment from another institution and Tuition Fees Receipt (Bewijs Betaald Collegegeld)

Disenrollment from another institution and Tuition Fees Receipt (Bewijs Betaald Collegegeld)
If you disenroll from EUR and are enrolled at another institution using a BBC, the procedure will be as follows.

1. Disenrolment by request or following graduation from EUR
You submit a disenrollment request via Studielink and are disenrolled in accordance with the statutory regulations. As you have paid no tuition fees to EUR, you will not receive a refund. We will notify the institution that originally issued the BBC.

2. Disenrollment following graduation from another research university/university of applied sciences
If you have graduated from another research university/university of applied sciences and intend to use this as a reason for disenrolling from EUR, you must submit a disenrollment request to the relevant EUR programme via Studielink and you must submit proof of graduation, which states the date of graduation, issued by the other research university/university of applied sciences to:

Erasmus University Rotterdam
Student Administration/Enrolment
Antwoordnummer 2791
3000 VB Rotterdam

We will ensure that the date of disenrollment will be the same as the date of disenrollment from the other research university/university of applied sciences. We will also inform this institution about your disenrollment.

Disenrolment and Binding Study Advice (Bindend Studieadvies)

If you disenroll before 1 February during your first year of study after receiving negative Provisional Study Advice (voorlopig studieadvies), you will not be issued Binding Study Advice (bindend studieadvies). In Studielink, indicate that negative Provisional Study Advice is the reason for disenrollment. Is this also the first year in which you received student financial assistance for higher education? If you discontinue your student financial assistance before 1 February, your performance grant will be converted into a gift. One condition is that you do not reapply for a student financial assistance during that same academic year.

Interim disenrollment and student financial assistance

Interim disenrollment and student financial assistance
Data will be automatically exchanged between the university and DUO. If you disenroll from EUR before the end of the term and do not continue your studies elsewhere, this will impact your entitlement to student financial assistance/public transport travel card (OV-kaart) from DUO. You yourself must notify DUO of your disenrollment.

Statutory regulations

Admission and enrolment are governed by the Higher Education and Research Act [Wet op het Hoger Onderwijs en Wetenschappelijk Onderzoek, WHW]
See Section 7.42(1)(e)
http://wetten.overheid.nl/cgi-bin/deeplink/law1/bwbid=BWBR0005682/article=7.42 (only Dutch) and Section 7.49
http://wetten.overheid.nl/cgi-bin/deeplink/law1/bwbid=BWBR0005682/article-7.49 (only Dutch)of the WHW and by regulations laid down by the Minister of Education, Culture and Science and the university.

Student Charter

Further information is available in the Student Charter, which includes an overview of student rights and obligations. http://www.eur.nl/english/essc/charter/

Refund of tuition fees

If you disenroll from EUR during the academic year, you are entitled to a refund of the excess amount of tuition fees paid.

Only the excess amount of tuition fees collected are eligible for refund. The tuitions fees for the months you were enrolled will not be refunded.

Please note: premaster students do not get a refund due to the fact that the premaster rate is not considered to be tuition fee by Dutch Law. 

Example calculation

A student disenrolls in December after graduating in that same month. In September, the tuition fees for the entire year (e.g. €1800) were debited from the student’s account. Given the circumstances, the student can disenroll as of 1 January. This means the student will have been enrolled from September up to and including December (four months), over which period tuition fees will have to be paid. The remaining amount is eligible for refund. Whole months and the fraction 1/12 are used when recalculating tuition fees. The full amount (€1800) is divided by 12. The result (€150) is multiplied by the number of months the student will be disenrolled in the academic year in question (e.g. 8). The student will receive a refund of €1200.

(1800 / 12 = 150, then 150 * 8 = 1200)

After disenrollment

After you have been disenrolled, the enrollment period indicated in Studielink will change. EUR applies a processing time of 4 to 10 weeks for the refund of any excess tuition fees paid. The processing time depends on the reversal deadline used by the bank for SEPA direct debits.

Refund of tuition fees

If you disenroll from EUR during the academic year, you are entitled to a refund of the excess amount of tuition fees paid.

Only the excess amount of tuition fees collected are eligible for refund. The tuitions fees for the months you were enrolled will not be refunded.

Please note: premaster students do not get a refund due to the fact that the premaster rate is not considered to be tuition fee by Dutch Law. 

Example calculation

A student disenrols in December after graduating in that same month. In September, the tuition fees for the entire year (e.g. €1800) were debited from the student’s account. Given the circumstances, the student can disenroll as of 1 January. This means the student will have been enrolled from September up to and including December (four months), over which period tuition fees will have to be paid. The remaining amount is eligible for refund. Whole months and the fraction 1/12 are used when recalculating tuition fees. The full amount (€1800) is divided by 12. The result (€150) is multiplied by the number of months the student will be disenrolled in the academic year in question (e.g. 8). The student will receive a refund of €1200.

(1800 / 12 = 150, then 150 * 8 = 1200)

After disenrollment

After you have been disenrolled, the enrolment period indicated in Studielink will change. EUR applies a processing time of 4 to 10 weeks for the refund of any excess tuition fees paid. The processing time depends on the reversal deadline used by the bank for SEPA direct debits.