Focus points
of the Committee Safe Introduction Period

Focus points

Focus points Rotterdam Higher Education Committee Student Organisations

This overview has been prepared for the student associations to give them insight into issues that the Committee deems important for a carefully executed introduction period.

Main points

  • A. Prevention/management of health risks
  • B. Management of physical/psychological pressure
  • C. Alcohol
  • D. Alignment with educational activities
  • E. Media contacts
  • F. Responsibility structure/Evaluation
  • G. Effect of agreements on ‘area of activity’
  • H. Information provision by the club
  • I. Transfer

Annex: structure of medical logbook.

A. Prevention/management health and other risks

Awareness of increased risks/health problems

Awareness of increased risks/health problems; take into account the GDPR. Prospective members must be clear why they are providing information, they must give explicit permission, and the information must not be kept for longer than necessary for the purpose.

Medical aspects:

  • the medical responsibilities are clearly allocated
  • limited deployability of ‘medics’
  • status separate ‘medics’
  • contact medics in relation to non-medics
  • First-Aid/Tips courses
  • maintaining ‘medical logbook’ and analysis of findings. This is the basis for the critical reflection that establishes which complaints and circumstances require changes in the introduction period 2018 or in the future

Accessibility of medical provisions:

  • 24 hours
  • unforeseen emergency and other situations
  • familiarity with (alternative) routes
  • doctor availability in Rotterdam

Food and drink:

  • Awareness of/provisions for diets
  • Health aspects of food (quantity, quality)
  • Availability of enough drinking water

Hygiene:

  • food/drink
  • personal care
  • special circumstances

Clothing:

  • appropriate for various (extreme) circumstances, in particular appropriate for crawling, etc
  • information provision/packing list for

Work:

  • possible working conditions aspects

Location:

  • AED is available on site: people know where it is and how to use it
  • Fire safety:

  • fire extinguishers
  • fire blankets
  • checking emergency exits


B. Management of physical/psychological pressure

Sleep:

  • minimum requirements: 6.5 hours
  • sleep interruptions

Physical pressure
Psychological pressure:

  • separating/isolating
  • sexual intimidation
  • verbal violence
  • unknown risks/unforeseen reactions
  • confidential advisor
  • house ragging/ overnight stays

Handling dropouts
Confidentiality and indemnity statements

C. Alcohol and drugs

  • use of ‘freshmen’
  • use of initiation masters
  • use of persons with (ultimate) responsibility
  • control options

D. Alignment with educational activities

  • Prevention of interference
  • Scope ‘compulsory’ activities
  • Duration of introduction period
  • Letter Executive Board of 15 March 2017
  • Background: binding study advice applies to all EUR study programmes and the Executive Board notifies the clubs annually that the education of new members may not be impeded by club activities (primacy of education).

E. Media contacts

  • prepared for ‘problems’ (procedure)
  • media sensitivity
  • single point of contact
  • university’s PR, Marketing and Communications Department
  • university’s Student Social Clubs Initiation Period Committee

NB

  • In the event of problems, inform the parents in a timely manner
  • Delayed response parents/students on what has occurred

F. Responsibility structure/Evaluation

  • Contact parents of minors
  • Who is the person with (ultimate) responsibility?
  • Who is ‘locally’ responsible?
  • Situation in houses/role of ‘assistance’
  • Safety on the street at night
  • What obligations/attitude does that involve?
  • Involvement of the university’s Student Social Clubs Initiation Period Committee
  • Presence/effectiveness of scenario
  • Adjustment of scenario/procedures
  • Evaluation/effect

G. Effect of agreements on ‘area of activity’

  • Objective of introduction period
  • Shifts/periodic reviews
  • Role of former members
  • Inertia of clubs
  • Advance communication
  • Check implementation
  • Internal sanctions

H. Information by club

  • How is the introduction period presented?
  • Area of tension with recruitment of members
  • Requests contribution of KMT Committee to information

I. Transfer

  • Agreements with KMT Committee
  • Analysis of medical logbook
  • Translation of the findings of the internal evaluation, analysis of medical logbook and agreements with KMT Committee into adjustment of the Initiation Period