Requesting documents and statements

Authorize a third party to pick up documents

If you wish to authorize a third party to pick up one of the below-stated documents in your name, you should fill out and hand in an authorization form. Handing in this form can be done in person at the ESSC, or by e-mailing a scan of this document to the respective examination administration.  

Before you start your studies

  • Do you need additional proof of enrolment? You can produce, download and print such proof out yourself via Osiris Student.
    Do you need an officially stamped version? You can collect this at the frontdesk of the ESSC.

     

  • If you're enrolled as a student at Erasmus University Rotterdam (EUR) and wish to register for an additional and parallel programme at another university you require proof of tuition fee payment (in Dutch: 'Bewijs Betaald Collegegeld'). Refer to this page for more information, and/or fill out an application form directly.

During your studies

  • You can apply for a duplicate student card online, or in person at the Erasmus Student Service Centre desk. A new card costs € 10, which you can pay by direct debit or credit card. The ESSC does not accept cash payments. If your card was stolen, you do not have to pay for a new student card if you come pick it up in person and bring a receipt of your report of the theft to the police.

  • Sometimes, an organisation may ask you to have a form completed and signed by the university, which confirms that you are an EUR student or alumnus. Examples of such organisations are insurance companies (health insurance, orphans’ benefit), the Education Executive Agency (for checking enrolment) and organisations that pay out benefits, for example, child support. EUR is happy to help you with this, but keep in mind that not all forms will be signed unreservedly. Refer to the table containing a list of all forms that EUR will sign unreservedly. 

    You can mail a scanned copy of the form in question to the ESSC, after which a signed and stamped copy will be sent to your home address. Make sure you do not fill in any information that should be completed by the university.
    You can also visit the ESSC and arrange to sign and stamp the form in person). Make sure you do not fill in any information that should be completed by the university. Depending on the type of document, it can take one to two working weeks before you receive the form.

  • If you need a certified copy of your transcript from Erasmus University, you can obtain this personally via the Erasmus Student Service Centre.

    It is not necessary to make an appointment. The ESSC is opened from 08.30-17.00 and you can find the ESSC desk on the ground floor of the Sanders Building (LB-029), next to Erasmus Food Plaza.

    If you want the statement via mail or e-mail, please contact Team Study Progress and Diploma Administration. Please use the faculty e-mail addresses as mentioned below:

    Erasmus School of Economics: spd.ese@eur.nl
    Rotterdam School of Management: spd.rsm@eur.nl
    Erasmus School of Law: spd.esl@eur.nl
    Other faculties: spd.sf@eur.nl

    The overall phone number of Team Study Progress and Diploma Administration is +31 10-408 2726.

End of your studies

  • If you need to prove to a third party that you've graduated in the time between your graduation application and the actual receipt of your diploma certificate, you require a proof of graduation statement. You can request this document when your graduation date is processed and visible in OSIRIS. You have to check this in OSIRIS before you make the request.

    Click here for a list of the examination administrations of the respective faculties.

After your studies

  • Students and alumni can nowadays produce an extract of their diploma information themselves at Duo. Due to the digital signature (a verifiable digital security certificate) this PDF is generally just as accepted as the former certified paper diploma extracts.
    If you still need a certified copy of your diploma of the Erasmus University Rotterdam you can visit the Erasmus Student Service Center bringing your original diploma. We will make copies on official paper and certify this copies.  Diploma's from other institutions cannot be certified by the Erasmus University. Additionally, EUR-students and -alumni can register for EUR's Exam Registry, which makes it even more easy for third parties to verify your diploma information. 

    For more information on diploma information extracts, EUR's Exam Registry, or manual diploma verification refer to the webpage 'Diploma Verification'.

  • If you need a certified copy of your transcript from Erasmus University, you can obtain this personally via the Erasmus Student Service Centre.

    It is not necessary to make an appointment. The ESSC is opened from 08.30-17.00 and you can find the ESSC desk on the ground floor of the Sanders Building (LB-029), next to Erasmus Food Plaza.

    If you want the statement via mail or e-mail, please contact Team Study Progress and Diploma Administration. Please use the faculty e-mail addresses as mentioned below:

    Erasmus School of Economics: spd.ese@eur.nl
    Rotterdam School of Management: spd.rsm@eur.nl
    Erasmus School of Law: spd.esl@eur.nl
    Other faculties: spd.sf@eur.nl

    The overall phone number of Team Study Progress and Diploma Administration is +31 10-408 2726.

  • You have lost your diploma. A diploma is issued only once, so if it is no longer in your possession we cannot make a new diploma. It is however possible to receive a statement that you have obtained your diploma.

    For more information about obtaining a graduation statement, please contact the Erasmus Student Service Centrum (ESSC).

Forms that EUR will complete and sign unreservedly
In regards to “Forms that need to be signed for external parties” from the above-stated table.

Country

Organisation

Form for:

Belgium

Acerta. Social Insurance Fund

Child benefits

Belgium

ADMB

Child benefits

Belgium (European Communities)

Securex Child Benefit Fund

Child benefits

Belgium (European Communities)

Child Benefit Fund VEV

Child benefits

Germany

Regulation concerning social security EEA

Child benefits

France

French Ministry of Education, Higher Education and Research

Student grant

Netherlands

AEGON

Orphans’ pension

Netherlands

Metalektro sectoral pension

Orphans’ pension

Netherlands

Delta Lloyd

Orphans’ pension

Netherlands

DSW health insurer

Co-insurance

Netherlands

Informatie Beheer Groep

Complaints regarding enrolment checks

Netherlands

Ohra

Student health insurance/Student standard package policy

Netherlands

PNO

Medical costs

Netherlands

PVF Nederland

Orphans’ pension

Netherlands

SFB Pensions

Orphans’ pension

Netherlands

SVB

Orphans’ benefit

Netherlands

Zilveren Kruis

Co-insurance

Suriname

Surinam Airways

Student declaration

United States

Federal Family Education Loan Program

In-school Deferment Request

 

United Nations

Student grant