Preparation for the defence ceremony

Defence ceremony information session

PhD candidates are advised to attend an information session regarding the practical aspects of the defence ceremony. At this session you will have the opportunity to test your presentation. You have to indicate this on registering for the session. Overview protocol meetings.

Contact with the media

A few weeks before you defend your PhD thesis, a university or faculty press officer will contact you to request material for a press release about your dissertation. The press release is published in the digital newsletter of the EUR and is stored in the digital press room. If you would like the press release to be sent to academic journals or your own press contacts, you can give the addresses to the staff members of the media relations department. For more information you can contact the employees of the EUR Press Briefing room at or on tel. (010) 408 1216.

PhD candidates in Medicine and Health Sciences must send a summary of no more than 500 words with the outline of their thesis and their contact details to the Press Briefing team of the Erasmus MC: For more information you can call (010) 703 3289.

Audiovisual aids

If you would like to accompany your introductory speech with a Powerpoint presentation you should take along a USB stick with the presentation. It is possible to bring your own laptop. The resolution of the beamer is 16:9. Please note that the presentation view in Power Point does not work at either location!


To organise a reception at Woudestein you can make an appointment with the following caterers:

Vitam for receptions in the cum laude room of the Erasmus building. They have also a reception room in the Tinbergen building on the ground floor. Vitam can make you an offer. It is not permitted to bring along home-made or perishable products such as salads, cheese, cakes or pies.

  • Faculty Club, (17th floor Tinbergen Building) VITAM, 010 4082416

To organise a reception in Erasmus MC you can contact:

If the PhD defence reception is held in the lobby of the Education Centre (Onderwijscentrum), the catering can only be supplied by the house caterer. ISS has adjusted its prices for food and drinks at PhD defence receptions and now offers PhD candidates the possibility of purchasing drinks only. Cakes and pastries may be supplied by an external caterer in consultation withISS. A PhD candidate may also bring along preservable and dry products, such as chips, nuts, etc. However, it is no longer permitted to bring along home-made or perishable products such as salads, cheese, cakes or pies.

Hora Finita

For promovendi at Erasmus University Rotterdam and Erasmus MC

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