Informed consent

When conducting research that involves humans, it is important to inform them about your research. EUR templates make sure you don't forget anything important.

Four people having a conversation at a table
Like to see some great examples from colleagues? Go to Great Examples.
Informed consent icons
Do you want to add visuals to your form? Check out the icons below

The EUR templates contain items that are (conditionally) required when relevant to your research, such as what your research entails and what the possible consequences of participation might be. You can combine and edit sections of the template if this is more suitable for your research.

Yes! As a researcher, you have a good grasp of your (potential) research population. Feel free to combine and/or rewrite the text in a way that suits your research. This also applies to compulsory text, but make sure the information is accurate. Submit the form to the ethics committee (more information) and Privacy Officer (your privacy contact).

Most importantly: Consider the language level of the participant. During your explanation, take into account local beliefs and knowledge to best convey the information.

No! It is important to ensure that participants receive all relevant information, but it does not have to be all at once. Consider the use of: 

  • Flyers  
  • Further information on a project website  
  • Debrief sessions/forms 
  • More practical information (e.g., times, location etc) shared at a later time 
  • Repeating information (with a specific question or before you start an interview or focus group)

Submit the form to the ethics committee (more information) and Privacy Officer (your privacy contact).

Informing participants properly is very important and could be more difficult with some of the vulnerable groups. Information should be tailored to the group / target audience for them to understand.

Ensure that the information you provide is, in language and terms, understandable / clear to the (potential) participants.

Signing is a great way to prove that a participant gave consent. It is, however, not the only way. There are alternative options, such as recorded verbal consent, ticking a box, or responding via email/chat. However, in every instance it needs to be clear that the consent was in relation to information provided.

What if none of these work for you? Discuss with the privacy officer and ethics committee.

Consult with the privacy officer and ethics committee. For more information see Covert Research.

Ensure that the third party is informing the research participants adequately. It is still your responsibility that research participants are adequately informed and aware of their rights as participants.

For more information on which template to use, go to the FAQ.

Versions:The templates were last updated February 2024
Consulted:Privacy officers, representatives of the ethics committees, Data stewards, Open science
Informed:Ethics Committees, Research via newsletters
Revision date:1 April 2023

We will be adding more examples. Do you have a great example? Consider sharing your example or contact us via so that we can possible highlight your example on this page. 

An example of an A2/B1 consent/public interest template (Dutch)

Download example: Pesten op het werk

Download example: Great design.

Title:Gezinsgerichte attitudes en handelingen: Een vragenlijstonderzoek onder professionals in de jeugdhulp
Context:Questionnaire among youth support professionals
Method(s) applied:Survey
Participants:Youth support professionals
Date:23 March 2023
Type of data:Demographic data; contact information
Why is this a good example?

Layout; design; accessible language

The form is designed with Canva Docs.

And do not forget to check out the icons designed by and for the EUR.

Could you do something different?You could mention something about further use of the data for follow up or new projects.

Download example: Bestuurskunde.

Title:DoDive: Diversiteitspraktijken in Rotterdam
Context:Interviews with employees and volunteers from organisations in culture, education and sport sector on diversity
Method(s) applied:Interview
Participants:Employees and volunteers from organisations in culture, education and sport sector
Date:23 March 2023
Type of data:Demographic data; position within organisation; opinion on diversity within organisation; possibility of discussing sensitive issues
Why is this a good example?  There is a clear understanding of the potential (re-)identification of participants, and this is shared with the participants.
Could you do something different?  Consider using the public interest version of the template. Like to know more about that version, go to the FAQ and find out.

Download example: Debrief survey experiment.

Title:Organizational nostalgia and organizational change
Context:Online survey on organisational change
Method(s) applied:Survey experiment
Participants:Adult employees
Date:23 March 2023
Type of data:Contact information?; demographic information? Participant ID
Why is this a good example?Online survey platform/Qualtrics; debriefing; withholding information; transparency about data security
Could you do something different?It is good practice to add the contact information of the DPO [FG]. It can be good to explicitly mention the data to be collected.

Go to website: Informing children about their rights as research participants: An open source animation film for researchers who work with children and young people – CO:RE Knowledge Base (

Title:Informing children about their rights as research participants: An open source animation film for researchers who work with children and young people
Context:Full explanation can be found on the website
Language:The script for the video is written in multiple languages. (check out the website to see which specific languages there are)
Date:September 2022
Type of data:General personal data
Why is this a good example?The video provides very clear and complete information specifically for children
Could you do something different?If possible, you could cut the videos into shorter parts and consider whether all the information should be provided at once. In addition, you can add questions or games to test the child's understanding.

If you have any questions about this webpage or have any suggestions to improve the webpage, please contact This page and the templates are updated frequently, so be sure to regularly check this page for the most up-to-date information and documents.

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